Corporate Services Planning and Reporting Specialist

About Us

VicTrack is the custodial owner of Victoria's rail transport land, assets and infrastructure. We work to protect and grow the value of the portfolio, to support a thriving transport system and make travel and living better for all Victorians. With much of our asset portfolio dedicated to rail transport - our land, infrastructure, trams, trains and telecommunication networks - our focus is on strategic asset management and supporting the delivery of better transport solutions.

When you join VicTrack, you'll become part of an organisation that celebrates the diverse backgrounds, perspectives, and life experiences of our people. We are committed to fostering a workplace that mirrors the diverse communities we serve. Everyone is welcome to apply for a role at VicTrack and we encourage open discussions about any adjustments you might need during the recruitment process or within the role. If you have a disability or specific access requirements, please let us know how we can offer you additional support.

Benefits

• Free travel on all public transport - Trains | Trams | V/Line
• 17.5% leave loading
• 1 x Extra day off (EDO) per month
• Flexible work environment | hybrid work - 2 x office days / 3 x work from home
• Stable work environment - Victorian Government state-owned enterprise
• 16 weeks paid parental leave (36 unpaid)
• Comprehensive health & wellness programs
• Free access to on-site gym and end of trip facilities
• Training and development opportunities to help you grow and develop your career

The challenges of our fast-growing sector put our people at the front of some of Victoria's most exciting projects in telecommunications, property development and project delivery - with job opportunities as diverse as our organisation.

The Role

The Corporate Services Planning and Reporting Specialist is responsible for building appropriate plans, strategies, status tracking, follow-up, and status reporting across five primary functions on behalf of Corporate Services:

• Corporate Plan Initiatives
• Enterprise and Business Risks
• Critical Contract Management
• Compliance Obligations
• Audit Actions

This role provides expert and practical advice in the delivery and uplift of these key and critical functions in Corporate Services, in particular to the Executive General Manager Corporate Services and Group Managers, by providing insights, recommendations and reporting the status of agreed deliverables on a regular basis to the Strategy and Transformation, Risk and Procurement teams.

Key accountabilities/functions:

Corporate Plan Initiatives

• Work with Corporate Services Group Managers to develop appropriately detailed plans and project schedules to further define existing Corporate Plan initiatives
• Drive integrated planning across departments and identify dependencies between initiatives
• Assist with identifying and adoption of tools for managing Corporate Plan initiatives
• Deliver project support services, maintaining detailed plans and ensuring alignment with project objectives.
• Monitor and track progress of each Corporate Plan initiative with input from responsible Group Managers.
• Reporting progress and status of each initiative to the Strategy and Transformation team.

Contract Management of Critical Contracts

• Ensure vendor compliance with contractual obligations in accordance with contract management plans and relevant VicTrack policy and standards
• Identify legal and/or commercial risks in contractual relationships and work with business stakeholders to mitigate
• Identifying appropriate metrics and reviewing the value derived from commercial contracts, negotiating terms with vendors which benefit VicTrack
• Working with Group Managers to develop statements of works
• Track, forward-plan, and manage contract renewals on behalf of Corporate Services in collaboration with the Procurement team

Business Risk

• Work with the Group Manager Risk to identify, document and assess business risks.
• Drive adoption of the VicTrack risk management framework, utilising material produced by the Risk team to provide Corporate Services staff with any learning and development support.
• Provide oversight of all Corporate Services business risks; conducting regular reviews and updates of risk status in accordance with the Risk Management Framework.
• Reporting the status of business risks within the agreed risks management application.
• Conducting risk assessments on behalf of Corporate Services Group Managers in accordance with the Risk Management Framework.
• Lead and deliver the uplifting of enterprise risk management and governance activities such as internal and external audits, business continuity planning, complaints management to mature these processes across the organisation.

Compliance Obligations

• Work with the Group Manager Compliance to identify and document Corporate Services compliance obligations.
• Deliver compliance reviews in partnership with Corporate Services Group Managers and document actionable plans to ensure compliance obligations are met.
• Tracking the status of actions and utilising the compliance management tool to update and report the status of compliance actions to relevant Stakeholders
• Monitoring any compliance breaches and following up with the relevant Group Manager to address.
• Execute regular compliance breach and attestation reporting on behalf of Corporate Services.
• Prepare comprehensive corporate reports, briefing notes and verbal briefings that offer insights and make recommendations to Senior Leaders and risk owners.

Managing Audit Actions

• Track the annual schedule of internal and external audits for Corporate Services and provide reminders to relevant staff.
• Supporting Group Managers to prepare "management responses" to audit findings
• Liaise with internal and external auditors on behalf of Corporate Services Group Managers to identify and document actions which address audit findings and recommendations
• Track and manage audit action items to ensure timely completion, updating the status of these actions in a central tool
• Prepare and present reports on the status of audit actions to management and auditors, where required
• Coach and mentor internal teams to continuously improve. Analyse and challenge the current systems, governance and enterprise risk management practices and procedures, where needed develop new processes and tools that will be embedded into the core business.

Knowledge and experience:

• Experience in a similar role, such as Project Manager, Procurement Officer or Business Analyst
• Demonstrated capacity to develop new processes and systems, and implement appropriate processes to achieve governance requirements
• Experience with full lifecycle contract management practice
• Knowledge of telecommunications industry
• Knowledge of legal and procurement concepts used in telecommunications, construction, and IT segments
• Experience managing projects, or larger programs of work.
• Experience managing stakeholders, including executives and senior managers
• Experience managing risks and issues, including identification, analysis, mitigation, escalation and resolution
• Experience conducting risk assessments
• Experience preparing and delivering reports and presentations, and facilitating meetings and workshops
• Experience and knowledge of using common software tools such as Broadcom Clarity, Microsoft Project, Microsoft Planner, Excel, SharePoint and PowerPoint

To Apply

***PLEASE ONLY SUBMIT YOUR RESUME AND/OR COVER LETTER IN PDF FORMAT

If you are interested in this exciting opportunity with us, please click apply and submit your resume in PDF format only. All applications are strictly confidential.

We are proud to be recognized by WORK180 as an employer of choice for women. Explore the WORK180 website to learn about our benefits and policies. Research shows that 60% of women and underrepresented groups may decide not to proceed, even after drafting an application. We believe diversity strengthens every team, so even if you don't meet every qualification, we still encourage you to apply!

Offer of employment is strictly subject to successful background (pre-employment screening) and criminal history check. VicTrack is an equal opportunity and human rights employer.

Closing Date: 09/08/25

***PLEASE ONLY SUBMIT YOUR RESUME AND COVER LETTER IN PDF FORMAT