Team Assistant

Title:

Team Assistant

Company:

Everest International Reinsurance, Ltd. (Australia)

Job Category:

Administration

Job Description:

About Everest

Everest Group, Ltd. (Everest), is a leading global reinsurance and insurance provider, operating for nearly 50 years through subsidiaries in North America, Latin America, the UK & Ireland, Continental Europe and Asia Pacific regions. Throughout our history, Everest has maintained its discipline and focuses on creating long-term value through underwriting excellence and strong risk and capital management. Our strengths include extensive product and distribution capabilities, a strong balance sheet, and an innovative culture. Our most critical asset is our people. We offer dynamic training & professional development to our employees. We also offer generous tuition/continuing education reimbursement programs, mentoring opportunities, flexible work arrangements, and Colleague Resource Groups.

Role Purpose:

We are seeking a highly organized, proactive, and adaptable Team Assistant / Office Manager to provide seamless administrative and office support to a team of 4 Underwriting Heads and 4 Functional Leaders. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional multitasking abilities, and be the go-to person for operational coordination and office management tasks.

Key Accountabilities:

• Administrative Support
• Provide general administrative support to the team, including travel bookings, expense management, restaurant bookings.
• Organize and coordinate team travel arrangements (flights, hotels, transportation).
• Prepare and process office documents, such as invoices, purchase orders, and expense reports.
• Assist with ordering of catering for breakfast/lunch meetings.
• Office Management
• Oversee the day-to-day operations of the office, ensuring a clean, organized, and well-equipped work environment.
• Manage office supplies and inventory, ordering new stock as necessary.
• Liaise with building management and external vendors for office maintenance and repairs.
• Coordinate office events, such as team meetings, social activities, and celebrations.
• Ensure compliance with health and safety regulations and maintain a safe work environment.
• Setting up and clearing meeting rooms as required.
• Team Coordination
• Act as a liaison between different departments or teams, ensuring effective communication and collaboration.
• Help onboard new employees, providing them with necessary office resources and information.
• Client and Visitor Management
• Greet visitors and clients, ensuring a welcoming and professional atmosphere.
• Manage guest visits and appointments, including conference room bookings and catering arrangements.
• Other Duties
• Provide additional administrative support as required, helping with special projects or ad-hoc tasks.
• Take on any other duties as assigned by the office management team or senior staff
  
  
  

Key Requirements

• Proven experience in an executive assistant, team assistant, or office manager role.
• Strong organizational and time management skills with the ability to prioritize effectively.
• Excellent interpersonal and communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with Microsoft Teams or similar collaboration tools is a plus.
• Concur experience highly regarded but, not essential.
• Ability to handle confidential information with discretion.
• Comfortable working independently and taking initiative.
  
  
  

Desirable Qualities:

• Experience working in insurance, financial services, or a corporate environment.
• Demonstrates strong initiative and excels at working independently.
• Positive, can-do attitude and a proactive mindset.
  
  
  

What if I don’t meet every requirement? At Everest we are dedicated to building an inclusive and authentic workplace. So, if you are excited about this role but your past experience doesn’t align perfectly with every element in the job description, we still encourage you to apply. You may be just the right candidate for this or other roles. Please let us know if you need any accommodations throughout the application or interview process.

Our Culture

At Everest, our purpose is to provide the world with protection. We help clients and businesses thrive, fuel global economies, and create sustainable value for our colleagues, shareholders and the communities that we serve. We also pride ourselves on having a unique and inclusive culture which is driven by a unified set of values and behaviors. Click here to learn more about our culture.

• Our Values are the guiding principles that inform our decisions, actions and behaviors. They are an expression of our culture and an integral part of how we work: Talent. Thoughtful assumption of risk. Execution. Efficiency. Humility. Leadership. Collaboration. Inclusion and Belonging.
• Our Colleague Behaviors define how we operate and interact with each other no matter our location, level or function: Respect everyone. Pursue better. Lead by example. Own our outcomes. Win together.
  
  
  

All colleagues are held accountable to upholding and supporting our values and behaviors across the company. This includes day to day interactions with fellow colleagues, and the global communities we serve.

Type:

Regular

Time Type:

Full time

Primary Location:

Sydney, Australia

Additional Locations:

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