Invoice and Inventory Analyst

Help us shape the nation.

Your career with UGL can be long, challenging and rewarding. We give you opportunities to grow, back yourself and achieve. At each stage in your career, UGL provides scope to work with, and learn from, the best. We create pathways for you to succeed, and the space for you to carve your own journey.

UGL has a strategic partnership with the Department of Defence across the Defence Fuels Network for Fuels Management, Asset Management, Operations and Maintenance. We are recruiting a Invoice & Inventory Analyst to join our business in what is an exciting and unique opportunity to work in Australia’s Defence environment and support national security requirements of the Nation.

The Opportunity

The Invoice and Inventory Analyst is responsible for validating and verifying fuel supplier invoices, ensuring data accuracy, consistency and integrity across the organisation’s inventory system. The role supports the Fuel Pricing Analyst by ensuring that all suppliers charges align with contract pricing and delivery records.

Key responsibilities:

• Reconcile fuel supplier invoices against delivery records, contracts and pricing schedules.
• Escalate anomalies, discrepancies, or pricing errors to the Fuel Pricing Analyst and Contracting teams.
• Maintain a central repository of invoice data for audit and tracking purposes.
• Manage the ongoing inventory reconciliation process between physical and book stock positions.
• Identify and report anomalies that could indicate loss, theft, fraud or system errors.
• Conduct periodic stocktakes and variance analysis in collaboration with Operations.
• Act as an SME for inventory and invoicing processes during ERP(SAP) implementation.
• Assist in data migration, user acceptance testing, and go-live validation of inventory and invoice modules.
• Document legacy processes and contribute to the design of future-state workflows.
• Identify opportunities to streamline the invoice verification and inventory reconciliation processes.
• Contribute to the development of SOPs and work instructions related to invoice and inventory
• management.
• Liaise with the fuel supplier and internal stakeholders to resolve queries and discrepancies.
• Collaborate with Finance, Procurement and IT teams to ensure end-to-end process alignment.

Ideal attributes

The following Ideal attributes are highly desired, but if you do not tick all the boxes, you could still be a great fit. Please apply, all applications will be considered.

• 5+ years proven experience in fuel supply chain operations or related industry
• Accounts Receivable or Payable experience.
• Awareness of the fuel industry across Australia would be an advantage
• Strong ability to influence stakeholders laterally and vertically.
• IT literate, Excel: Expert, SAP preferred.

Next Steps

Follow the instructions on this advert to express interest in this opportunity.

As part of the recruitment process, there are several checks which may be conducted to demonstrate the suitability of an applicant for a role including criminal background checks, medical, drug and alcohol testing, right to work checks, and reference checks.

Visit www.ugllimited.com/work-with-us and discover how you can Unite with the Very Best.

Job Reference: 264460

Why Join UGL?

• Flexible work options
• Discounts with major retailers
• Private health insurance offers, wellness program and discounts
• Leadership & Mentoring Programs
• Education assistance
• Salary continuance insurance and Novated car leasing
• 16 weeks of primary carer leave, and 3 weeks partner leave
• 9000 employees. 20,000 + development activities for employees each year.

Diversity & Inclusion at UGL

We embrace diversity and are committed to a supportive, inclusive workplace. Our initiatives include:

• Pay equity and eco-friendly practices.
• Community support and charitable causes
• Female leadership, sponsorship, and inclusion programs
• Empowering programs for Aboriginal & Torres Strait Islander Australians

We welcome applicants of all backgrounds and abilities. If you have a disability or special need that requires accommodation, please let us know during the recruitment process.