Workplace Experience Coordinator (maternity cover - 6 months)

We’re looking for a proactive and detail oriented Workplace Experience Coordinator to join our team and support our Melbourne office and remote operations. This maternity cover role is ideal for someone who enjoys juggling a mix of responsibilities, from office and vendor management to employee onboarding and internal events.

You’ll work closely with stakeholders across the business to create a seamless and engaging employee experience that reflects Technium’s values and culture. Your ability to balance multiple priorities, build strong relationships, and keep things running smoothly will be key to your success in this role. A key deliverable during this contract will be to manage an office move so if you have experience in managing this type of project we'd love to hear from you!

Key Responsibilities

• Oversee the day-to-day operations of our Melbourne office, ensuring it runs smoothly and efficiently
• Manage health and safety compliance across the workplace
• Be the first point of contact for all office related matters, including couriers, deliveries, and maintenance
• Maintain a clean, stocked and welcoming kitchen and meeting room environment
• Coordinate team lunches, small functions, and internal events for both in-office and remote teams
• Build strong relationships with internal stakeholders and external vendors (property managers, office suppliers, contractors, etc.)
• Assist with travel bookings in line with Technium’s travel policy
• Partner with HR and IT to support onboarding logistics (equipment, passes, courier services, etc.)
• Own internal communications related to office updates, events, and wellbeing initiatives
• Ensure all employees and visitors feel welcome, supported, and part of a positive workplace culture
• Other office related duties that may arise from time to time

About You

• Previous experience in facilities, workplace, or operations coordination
• Strong stakeholder management skills, with the ability to engage across levels and teams
• Experience supporting geographically dispersed teams
• Proactive, highly organised, and solutions-focused
• Excellent communication and interpersonal skills (Japanese fluency a big plus, though not essential)
• Experience juggling competing priorities with attention to detail
• Comfortable working in a hybrid environment with remote and in-office teams
• Bonus: Exposure to HR systems or recruitment processes
• Bonus: Previous experience managing office moves