Family Office Administrator and Bookkeeper

About Us:

We are a family-owned business that operates across health services and property management. As we continue to expand, we are looking for a proactive and organized individual to help manage various aspects of our operations. This role offers flexibility, autonomy, and the opportunity to grow in the role.

About the Role:

We’re seeking a Family Office Administrator, with strong book keeping skills (essential), to assist with a range of responsibilities that will be important for the smooth running of our business. This part-time role offers some flexibility, working 3-4 days per week, and provides the opportunity to work independently in various areas, including administration, bookkeeping, customer service, property management, social media and co-ordinating a number of personal matters for the family.  Due to the hands on nature of this role, you would be required to work in the office.

Key Responsibilities:

1.  Administration/Office/PA Duties

• Manage patient bookings, process book and product orders, respond to customer inquiries and taking payments.


• Maintain office/supplies and assist with ad-hoc administrative tasks.


• Assist in preparing for board meetings and run personal and business errands. Must have a drivers licence.


• Managing social media accounts and creating engaging content.


• Stocktakes


• Filing

2.  Bookkeeping

• Recording financial transactions - Ensuring all business transactions, including sales, purchases, and expenses are accurately documented.


• Managing accounts payable & receivable - Tracking money owed to and by the business, ensuring timely payments and collections.


• Reconciling bank statements - Matching financial records with bank statements to identify discrepancies and maintain accuracy.


• Preparing financial reports - Generating essential reports like profit and loss statements, balance sheets, and cash flow summaries.

3.  Property Management Support: 

The family own a number of commercial and residential properties. Responsibility areas here will include:

• Reviewing new build construction invoices in detail for accuracy.


• Managing insurances for residential and commercial properties, as well as vehicles.


• Obtain and evaluate quotes for property-related services.

Ideal Candidate:

• As a minimum Certificate IV in Accounting and Bookkeeping.


• Must have Full Australian work rights and own ABN.


• Bookkeeping skills with knowledge of Xero accounting software (or similar) essential.


• Experience in property investment/maintenance/new builds, experience with Re-leased software an advantage (we can train you).


• Strong skills in Microsoft Office.


• Excellent written and verbal communication skills in English.


• High level of attention to detail and thoroughness.


• A can-do, positive, and friendly attitude.

What We Offer:

• Immediate start.


• On-site parking.


• A flexible 3 day work week (to start with)


• A friendly, supportive family business environment.

This is a work in the office position.

If you believe this is you, please forward your resume with a covering letter by clicking ‘apply’ for this job.

Applications will close Friday, 20 June.  We reserve the right to close this position at any time.

We have a zero tolerance for drugs and alcohol use. A pre-employment medical will be carried out as well as psychometric testing.