Executive Assistant

Job Description

At Dispensed, we’re on a mission to transform how patients, doctors, and nurses connect in the world of alternative medicine . Headquartered in Australia, with growing teams in New Zealand and the UK, we’re all about making a difference in healthcare. We’re looking for a super organized and experienced Executive Assistant to join our team and support our CEO in both work and life!

What You’ll Do

• Keep Things Running Smoothly: Manage the CEO’s calendar, schedule meetings, and handle emails like a pro.
• Handle Confidential Info: Manage personal and private information with the utmost discretion and care.
• Be the Point of Contact: Communicate on behalf of the CEO with team members and external partners across our locations.
• Coordinate Travel: Plan and organize travel across Australia, New Zealand, and the UK, making sure everything is seamless.
• Organise Documents: Prepare and tidy up documents, reports, and presentations for important meetings.
• Manage Projects: Help plan and execute special projects, ensuring everything stays on track.
• Build Relationships: Connect with key stakeholders and maintain strong relationships across our different regions.
• Assist Personally: Support the CEO with personal tasks, including managing schedules and running errands.
• Plan Events: Help organize company events, meetings, and team get-togethers.
  
  

What You’ll Need

• Experience: At least 2 years experience in a similar role.
• Discretion: You know how to keep a secret and handle sensitive info with care .
• Communication: Excellent communication skills, both written and spoken, across different time zones.
• Organisation: You’re a multitasking wizard with great attention to detail.
• Tech Skills: Proficient in Google Workspace (Word, Excel, PowerPoint) and other useful tools.
• Problem-Solving: You’re proactive and always ready to solve challenges as they come up.
• Adaptability: Comfortable in a fast-paced, ever-changing environment, with the ability to manage priorities.
• Trustworthiness: You’re reliable and can be counted on to get things done.
  
  

What We Offer

• A competitive salary and awesome benefits package .
• A supportive and positive work environment .
• Opportunities to grow and develop your career .
• The chance to make a big impact in a company that’s growing internationally .
  
  

Our Commitment to Inclusivity: At Dispensed, we believe that diversity is our strength, and we are committed to creating an inclusive environment where everyone feels welcome and valued. We encourage applicants from all backgrounds to apply, as we know that a variety of perspectives makes us better at what we do. If you’re excited about this role but don’t meet every single qualification, we still encourage you to apply!