Administrative Assistant

Do you want your work to make a difference for NSW?

Working to protect the state’s environment and heritage.

• Temporary opportunity to 30 October 2026
• Full-time role - 35 hours per week + FlexTime
• Vaucluse location - office based
• Salary ranges from $73,522.00 to $79,931.00 + super + leave loading

National Parks and Wildlife Service has a unique opportunity for an Administrative Assistant to join a close-knit and high performing team based at our stunning heritage office in Vaucluse.

As an Administrative Assistant, you will play a vital role in supporting a dynamic, purpose-driven team committed to enhancing conservation values across the Greater Sydney Branch. This highly collaborative role involves delivering efficient administrative support, exceptional customer service, and contributing to the smooth day-to-day functioning of field and office operations. You’ll be integral to the coordination of office systems, financial transactions, incident response, and stakeholder engagement – helping ensure our parks and people thrive.

Key responsibilities include:

• Triaging phone and email enquiries, directing all to the appropriate team members
• Liaising with local team and internal stakeholders to ensure timely communication and support
• Manage shared inboxes, calendars and maintaining clean up-to-date records
• Entering and tracking data in systems such as Content Manager (CM10) and internal registers
• Supporting financial processes including raising purchase orders, processing invoices and reporting
• Tracking area vehicle use and maintaining accurate fleet records and key registers
• Coordinating events, filming bookings and processing customer payments
• Keeping the Area calendar current and assisting with internal meetings and incident logistics
• Maintaining stores, filing systems, uniform audits and office supplies
• Working with your line manager to maintain and improve administrative processes across the Area
• This role suits someone who thrives in a collaborative environment, values precision and service and wants to make a tangible impact in conservation and community-focused work

This is a unique opportunity to contribute to conservation outcomes while developing your skills in a diverse and supportive environment.

About You

To be successful in the role, you will have:

• Experience managing competing demands and maintaining high attention to detail to ensure administrative support is provided in a timely and efficient manner.
• Ability to communicate (written & verbal) & work collaboratively with office and field colleagues, senior managers, maintenance contractors, the general public & other government organisations.
• Experience in general administrative tasks such as ordering, purchasing, filing, mail and correspondence, creating and storing physical & electronic documents, maintenance of office equipment and overseeing stores and stationery levels.
• Experience providing high-quality customer service, responding to a wide range of enquiries, assessing incoming tasks, and adjusting priorities.
• Understanding of budgeting, purchasing, financial processes and reports.
• Willingness to support incident management teams during high pressure situations such as bushfires.
• Ability to learn and use multiple software systems including Office 365, Teams, Content Manager, SAP, MyWorkZone and finance software.

Essential Requirements

• Experience in administration including the use of computer-based systems such as word processing, spreadsheet and records management and records management systems.
• Knowledge of financial and human resource management procedures, policies and practices.

For more information read the full Role Description: Administrative Assistant

Who we are

The Department of Climate Change, Energy, the Environment and Water (DCCEEW) works to protect the state’s environment and heritage. It leads the way on climate change, driving the sustainable transition to a net zero economy, powered by affordable, reliable, and clean energy.

DCCEEW conserves and protects the state’s natural environment. It manages the NSW national park estate, including its rich and diverse biodiversity and Aboriginal cultural heritage for future generations.

DCCEEW also ensures sustainable management of water resources across the state, to support the environment, communities and industry.

We acknowledge the ongoing custodial responsibilities of the Aboriginal peoples of NSW to care for Country and water and are committed to establishing meaningful partnerships with Aboriginal peoples in the management of the environment.

What we can offer you

NSW National Parks and Wildlife Service is a great place to expand your career and grow your skills and knowledge.

We offer:

• Accrued days off in addition to Annual Leave
• Flexible Working Arrangement including working from home and flexible hours
• Corporate wellbeing programs, including the Fitness Passport
• Learning and development opportunities, including in-house training.

Check out what we do - About NSW National Parks & Wildlife Service and Visit a park.

To Apply

If excited by the information above, we look forward to receiving your application, including a copy of your resume and cover letter expressing your interest and suitability for the role.

Applications close Wednesday, 16 July at 11:55PM.

Should you require further information about the role please contact Steph Greaney via [email protected] or 0497 468 229.

A recruitment pool may be created for ongoing and temporary opportunities of the same role or role type that may become available over the next 18 months.

Our goal is to build a workforce that not only represents but also understands and serves the diverse communities of New South Wales. We are committed to making our state a vibrant and inclusive place to live, work, and thrive for everyone. Our workforce represents people of all ages and genders, Aboriginal and Torres Strait Islander people, people with disabilities, the LGBTQI+ community, and people from diverse ethnic and cultural backgrounds.

Looking for more information or assistance in applying?

• Our commitment to a diverse and inclusive workplace
• How we encourage and support people with disability
• Information and adjustments for individual needs for the recruitment process and the workplace.

DCCEEW is committed to providing an inclusive candidate experience and through the Disability Confident Recruiter program, identify and remove unintended barriers for candidates.

If you require an adjustment for your application process, please contact our Talent Acquisition Team by emailing [email protected] or contacting Mariam Barakat on 0429 667 238 (please mention reference number 543460).

If you are an Aboriginal or Torres Strait Islander person, you are welcome to use our Aboriginal applicants guide to assist with applying for roles or contact our Aboriginal Career pathways team for a yarn.

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