Executive Assistant to CEO

Executive Assistant to CEO

Slater and Gordon Lawyers are a leading personal injury and class actions law firm where every member of our team has a shared passion for our clients: we are people caring for people.

Our commitment to our people includes offering genuine work-life balance, with a hybrid work environment allowing them to split their time between home and the office. We recognise and reward high performance and have outstanding employee benefits including a week of shutdown leave, paid parental leave, extra-long service leave, together with various ongoing learning and professional development opportunities.

What are we looking for?

An opportunity is now available for an experienced Executive Assistant to join our Head Office in Melbourne to support the Chief Executive Officer (CEO).

In this role, you will provide high-level administrative and strategic support to the CEO, including diary management, meeting coordination, and information oversight. Operating in a fast-paced environment, you will require strong foresight, critical thinking, and a proactive approach to problem-solving, always with professionalism, confidentiality and discretion. Success in this role hinges on exceptional communication, operational excellence, and the ability to build trusted relationships across a broad range of stakeholders.

Day to day responsibilities will include (but not limited to):

• Management of the CEO’s complex calendar, including scheduling meetings, appointments, and travel arrangements, ensuring optimal time management and prioritisation.
• Preparation, editing, and proofreading of high-quality correspondence, reports, presentations, and other documents on behalf of the CEO.
• Serve as the primary point of contact for internal and external communications directed to the CEO, handling enquiries with professionalism and discretion.
• Coordinate and facilitate meetings, including agenda preparation, minute-taking, follow-up on action items, and logistics.
• Anticipate the CEO’s needs and proactively resolve issues to minimise disruptions and maximise productivity.
• Organise and maintain confidential files and records, ensuring easy accessibility and information security.
• Assist in managing special projects and initiatives, collaborating with cross-functional teams as needed.
• Handle sensitive information with utmost confidentiality and exercise sound judgment in decision-making.
• Support the CEO in preparing for board meetings, executive presentations, and public engagements.
• Continuously identify opportunities to improve administrative processes and communication flows.
• Assist with planning major organisational events, such as annual conferences.

What will you bring?

To be successful in this position, the following skills, experience and qualifications will be required:

• Relevant qualifications in business administration, communications or related filed.
• Proven experience as an Executive Assistant or similar role supporting C-level executives.
• Exceptional verbal and written communication skills; ability to draft clear, concise, and professional documents.
• Highly organised with strong attention to detail and excellent time management skills.
• Proactive mindset with the ability to anticipate needs and solve problems independently.
• Discretion and integrity in handling confidential information.
• Strong interpersonal skills and the ability to work collaboratively across all levels of the organisation.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with calendar management tools.
• Ability to work under pressure and manage multiple priorities simultaneously.

What next?

If you are interested in this opportunity, please apply directly to Slater and Gordon. We prefer to talk with you personally and are not accepting applications from recruitment agencies.

To be eligible for this position, you must be an Australian citizen, a permanent resident, or hold a valid visa with full and unrestricted working rights in Australia. Proof of work rights will be required as part of the Slater and Gordon application process.

Acknowledgement of Country Slater and Gordon acknowledges the Traditional Custodians of country throughout Australia and their connections to land, sea and community. We pay our respect to their elders past and present and extend that respect to all First Nations peoples today.

Diversity + Inclusion Slater and Gordon is committed to creating an inclusive workplace that values diversity and ensures equal opportunities for all. Slater and Gordon is an equal opportunity employer, and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, disability, age, or other legally protected attributes. We understand that everyone has different needs. If you require reasonable adjustments throughout the recruitment process, please let us know in your application.