Team/Project Administrator
BG&E
Date: 13 hours ago
City: Melbourne, Victoria
Contract type: Full time
About Bg&e
BG&E is an employee-owned engineering consultancy with more than half a century of experience. United by a common purpose – we believe that truly great engineering takes curiosity, bravery, and trust, and is the key to creating extraordinary built environments.
At BG&E, we live our values every day: to demonstrate care and integrity, strive to pursue excellence, and serve as one team, that is ‘The BG&E Way’. We empower our people to be empathic, high-performing, and creative, and contribute to communities.
We work in partnership with clients and other stakeholders – to challenge conventional wisdom, pioneer new benchmarks in technical excellence.
ROLE PURPOSE
The primary responsibility of the Team/Project Administrator is to support the project delivery across all teams in the Melbourne office. This role involves not only overseeing administrative activities across all teams, but also actively assisting Team Leads, Project Managers, and project teams by managing project-related documents and information, contributing to the overall efficiency of various project delivery processes within the organisation.
OBJECTIVES
Support, mentor and guide the project team to deliver deadlines and ensure that all projects are delivered to the highest quality; following compliance standards and processes.
DUTIES
BG&E provides collaborative working environments, which support the safety and wellbeing of all employees and stakeholders. As an organisation, we strive to continually mitigate risks, and to improve our safety systems and performance.
Diversity and Inclusion
Equality is part of BG&E’s DNA. We value who you are – it begins with our values and continues through our culture – and is fostered throughout our workplaces. We recognise and celebrate difference and encourage our people and potential candidates to be comfortable in bringing your complete self to work.
To apply and be considered for the role YOU MUST – please attach an up-to-date academic transcript, your CV and a cover letter to support your application.
BG&E is an employee-owned engineering consultancy with more than half a century of experience. United by a common purpose – we believe that truly great engineering takes curiosity, bravery, and trust, and is the key to creating extraordinary built environments.
At BG&E, we live our values every day: to demonstrate care and integrity, strive to pursue excellence, and serve as one team, that is ‘The BG&E Way’. We empower our people to be empathic, high-performing, and creative, and contribute to communities.
We work in partnership with clients and other stakeholders – to challenge conventional wisdom, pioneer new benchmarks in technical excellence.
ROLE PURPOSE
The primary responsibility of the Team/Project Administrator is to support the project delivery across all teams in the Melbourne office. This role involves not only overseeing administrative activities across all teams, but also actively assisting Team Leads, Project Managers, and project teams by managing project-related documents and information, contributing to the overall efficiency of various project delivery processes within the organisation.
OBJECTIVES
Support, mentor and guide the project team to deliver deadlines and ensure that all projects are delivered to the highest quality; following compliance standards and processes.
DUTIES
- General Project Team Administration.
- Preparation of project Proposals/Submissions/Reports and other project documentation.
- Document Control.
- Closing out and archiving completed projects.
- Sub-consultant Appointment Letters/Purchase Orders.
- CV Updates/Maintenance.
- Creation of Project Data Sheets.
- Administration of Project QA requirements throughout the life of the project from realisation to completion/closure.
- Assisting the Project Manager with various tasks such as meeting scheduling, arranging agendas, attending meetings, taking minutes, time reporting.
- Liaising with other BG&E corporate support team members nationally.
- QA Audits and general administrative support as required.
- High proficiency in Microsoft Office suite, including advanced MS Word and Excel skills
- Exceptionally high attention to detail
- Strong time management and prioritising skills
- Ability to work autonomously within a team environment to ensure deadlines are met
- Well-developed interpersonal and verbal communication skills
- Enjoys collaboration with various stakeholders and ability to build rapport quickly
- A sound understanding of document control procedures
- Ability and a preparedness to learn and adopt new work practices, systems, software and procedures.
- Experience with BST Enterprise and various document control software is desirable though not essential
- Flexible working arrangements to help achieve work-life balance
- Opportunities to work alongside a well-respected team of talented engineering professionals, and on some of the largest bridges projects in Melbourne.
- On-the-job coaching to help you be the best you can be.
- Fantastic office location in the Melbourne CBD.
BG&E provides collaborative working environments, which support the safety and wellbeing of all employees and stakeholders. As an organisation, we strive to continually mitigate risks, and to improve our safety systems and performance.
Diversity and Inclusion
Equality is part of BG&E’s DNA. We value who you are – it begins with our values and continues through our culture – and is fostered throughout our workplaces. We recognise and celebrate difference and encourage our people and potential candidates to be comfortable in bringing your complete self to work.
To apply and be considered for the role YOU MUST – please attach an up-to-date academic transcript, your CV and a cover letter to support your application.
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