Administrative Specialist

Administrative Officer

We’re currently seeking an Administrative Officer to join our team in Alice Springs. If you're looking for a relaxed, community-oriented lifestyle, a strong work/life balance, and a company that invests in your growth and career development, this is a great opportunity. You’ll be working alongside a team of friendly, talented professionals in a supportive and rewarding environment

The Position

The Administration Officer for Logistics and Transportation provides administration and organizational coordination and support through undertaking a range of administration duties for the logistics and transportation team. The position works across all Logistics and Transportation teams in terms of general administration and organizational duties and responsibilities

Applicants must be an USA citizen who have a TS/SCI or Australian Citizen who can obtain the appropriate level of security clearance.

Essential Responsibilities:

• Participate in the weekly team leader and Inwards Goods Advice meeting updating team leaders on all leave, payroll, and general administration issues
• Develop and maintain building and staff issued key register and ensure all keys are signed for annually
• Assist and lead Logistics and Transportation work instructions, documents and forms including coordinating the relevant Leaders to review and sign.
• Gather metrics from all work areas to prepare for reporting streams.
• Ensure Portal is updated and email distribution list are up to date. Be the Front line of the Logistics office
• Maintain licenses and training qualification registers
• Ensure new employee complete the logistics and transportation on boarding process.
• Coordinate and update leave register and contact register
• Act as front line of customer service for all customer enquiries to Logistics and Transportation department
• Answer and direct all calls for the Logistics Customer Service line to appropriate department points of contact.
• Manage customer enquiries via phone, email or manage engine helpdesk
• Assigns manage engine ticket to appropriate work area.
• Direct calls to appropriate POC for the request
• Forward email to appropriate POC for the request
• Calendar consolidation of managers calendar and print and place on door daily
• Booking of meetings as required
• Ensure compliance with all site environmental health and safety requirements
• Any other reasonable duties as required
  
  

Qualifications

Minimum Essential

• Microsoft Office Suite proficient
  
  

Desirable

• Knowledge of, and ability to implement, security related policies and procedures.
• Advanced user in Logistics Management software.
• Strong knowledge and experience in warehousing and inventory Knowledge and experience in fleet management inventory operations.
• Ability to develop and implement improved procedures to enhance warehousing operations
• Undergraduate Degree – Logistics
• SAP experience (minimum 2 years)
  
  

Minimum Position Knowledge, Skills, and Abilities Required:

• 1 to 4 years – in a similar role performing Administration Management
  
  

Work Environment, Physical Demands, and Mental Demands:

• The position is on feet and constant kneeling and carrying things, the ability to lift items up to 10 kgs may be required.
  
  

SECURITY CLEARANCE REQUIREMENT

• It is a condition of employment that employees obtain and retain the appropriate level of security clearance and medical clearance applicable to each role. The employee will be required to obtain and maintain up to a Negative Vetting Level 1 (NV1) Department of Defence Security Clearance (Australian) or Secret (U.S.) clearance.
  
  

Statement Of Work Requirements

All personnel assigned to work shall be:

• At least 18 years of age.
• Able to fluently read, write and speak English
  
  

EHS REQUIREMENT

All Amentum personnel are responsible for understanding and complying with all site environmental, health and safety requirements. While Amentum is responsible for providing a safe workplace and is responsible for ensuring compliance with requirements of the Handbook, each person is responsible for:

• Completing work tasks in a safe manner
• Reporting any unsafe acts or conditions to their supervisor and/or PMO/EHS Manager
• Continuous adherence to the environmental, health and safety procedures outlined in the Handbook during the performance of their work
• Red-Carding a Job - Employee right and responsibility to “STOP WORK” if a job is unsafe or possess a danger to the environment
  
  

QUALITY REQUIREMENT

• Quality is the foundation for the management of our business and the keystone to our goal of customer satisfaction. It is our policy to consistently provide services that meet customer expectations. Accordingly, each employee must conform to the Amentum Quality Program and carry out job activities in compliance with the Quality System documents and customer contracts. Each employee must read and understand their Quality Management and Customer Satisfaction responsibilities.
  
  

PROCEDURE COMPLIANCE

• Each employee must read, understand and implement the general and specific operational, safety, quality and environmental requirements of all plans, procedures and policies pertaining to their job.
  
  

Applicants will be required to undertake pre-employment checks including referee checks, Criminal History check and a pre-employment medical assessment.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters.