Executive Assistant

At KordaMentha, we foster a culture of innovation, collaboration, and excellence. We’re looking for a proactive and organised Executive Assistant to support our leadership team in driving success and achieving ambitious goals.

In this key role, you will provide high-level support to our executives and their teams, managing calendars, coordinating meetings, handling travel, and ensuring smooth daily operations. This is a unique opportunity to work closely with senior leaders in a fast-paced, impactful environment.

Key Responsibilities:

• Manage diaries, arrange meetings, and communicate with VIP clients and C-suite executives.

• Prepare presentations, reports, and correspondence for senior leadership.

• Coordinate travel and accommodation for executives.

• Organize client functions, marketing events, and meetings, including technical setup and catering.

• Handle incoming calls and emails, ensuring prompt action and follow-up.

• Assist with invoicing, WIP reports, and CRM updates.

• Prompt ordering of ASIC and document searches via the search service desk.

• Assist with group projects and research requests as required.

• Support interstate teams with meetings and events coordination.

• Provide general administrative support, including document preparation, photocopying, and creating reports.

Qualifications

• At least 4-5 years' experience in a similar role.

• Exceptional organisational skills.

• Ability to interact in a professional manner at all times.

• PC proficient including advanced Microsoft Office (Word, Excel, PowerPoint and Outlook).

• Confident in multiple technology systems including CRM, SharePoint and video conferencing.

• Ability to multi-task, manage and achieve multiple deadlines.

• Ability to work well under pressure.

• Ability to manage areas of responsibility and take initiative.

• Ability to work independently as well as part of a busy and dynamic team.

• Strong verbal, interpersonal and communication skills.

• Flexibility, in relation to working hours, as well as being able to change priorities and tasks as required.

• Strong attention to detail.

• Ability to adopt a ‘hands on’ approach.

Additional Information

At KordaMentha, we believe there is strength in difference. Our entrepreneurial spirit expands the possibilities for action. We approach situations, challenges, and opportunities with optimism, curiosity, and diversity of thought. We seek novel solutions to problems and encourage unconventional and innovative approaches.

Our team's diverse skillsets, backgrounds and experiences fuel KordaMentha's different mindset. We encourage candidates from all backgrounds to apply, recognising that talent and potential extend beyond traditional qualifications. Our selection process values diverse perspectives and considers each applicant's unique strengths and capabilities.

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