Business Development Coordinator - International and Exhibitions

At ICC Sydney, Australia’s leading convention, exhibition and entertainment precinct, we’re more than just a world class venue and brand – we’re a community of passionate professionals dedicated to putting our people first. As part of our close-knit team, you’ll help deliver unforgettable events and experiences in a space that fosters creativity and collaboration.

We prioritise inclusivity and support, creating an environment where every team member can thrive. If you need any adjustments during the recruitment process, don’t hesitate to reach out to our team at [email protected] or call 02 9215 7188. You can also connect with one of our internal diversity streams for additional support.

About the role:

We are looking for a dynamic Business Development Coordinator to provide high quality comprehensive administrative support to the International and Exhibition Business Development teams to ensure the smooth and efficient running of the department.

General responsibilities include:

• Receive and field enquiry calls and emails.
• Action all Business Development - International & Exhibitions related requests in conjunction with Senior Manager, Business Development (SMBD) & Business Development Managers (BDM).
• Develop and maintain strong knowledge of ICC Sydney products and services and a solid understanding of venue operations.
• Be well informed of BD related policies and procedures and application of same.
• Develop understanding and knowledge of key customer base.
• Preparation and follow up of conference and exhibition proposals, satellite event enquiries, room schedules and hiring agreements in conjunction with SBDM and BDMs.
• Maintain event calendar, placing/amending tenancies, and review availability as instructed by SBDM and BDMs.
• Preparation of relevant team and sector reports as required.
• Coordinate internal/external meetings, preparation of meeting agendas and taking of minutes as and when required.
• Assist in the management and maintenance of the database.
• Coordinate familiarisations, site inspections, and client engagement activities.
• Travel management and itinerary planning.
• Process of expense claim forms.

Why ICC Sydney?

ICC Sydney offers more than just a job – we provide the chance to be part of something extraordinary. We create world class experiences while fostering a collaborative, inclusive culture where your ideas and skills are valued.

As part of our team, you’ll help deliver unforgettable events and experiences while enjoying a range of exceptional benefits, including:

• Free and fresh daily meals.
• Heavily discounted car parking and dry cleaning.
• Additional and generous leave opportunities including paid wellbeing leave, volunteer leave and parental leave.
• Purchased leave, novated leasing and salary sacrificing options.
• Access to exclusive health insurance offers and an executive superannuation arrangement.
• Team social events; regular companywide meetings and networking, annual awards night, social clubs and committees and diversity and inclusion activations.
• Access to discounted or complimentary event tickets.
• A coffee and pastry on us, on your birthday.
• Regular professional development and learning opportunities.
• We encourage your work life balance and offer flexibility to suit you.
• As an international company, ASM Global can offer future career opportunities throughout our global network of venues.
• CBD location close to public transport and in the heart of the Darling Harbour precinct.

ICC Sydney is committed to prioritising equitable, sustainable and innovative practices for all team members and visitors. This includes people with all abilities, First Nations Peoples, people across all generations, LGBTQIA+ individuals, new Australians, parents and carers, and families of all structures. Our diverse, passionate team drives a culture of collaboration, inclusion and service excellence.

Required Skills & Experience:

• Qualifications in business, event management or sales/marketing.
• Minimum 3-5 years’ experience in the business events industry.
• Working knowledge of MS Office suite including Outlook, Word, Excel and PowerPoint.
• Knowledge of Momentus (ideal).
• Ability to manage multiple tasks and prioritise work.
• Strong attention to detail and a demonstrated track record of delivering quality administrative outputs in a fast-paced environment.
• Ability to work under pressure and meet deadlines.
• Excellent written and verbal communication skills.

The successful candidate will be a solution-driven self-starter, with a strong sense of initiative and the ability to collaborate effectively to reach optimal outcomes for the Business Development team and ICC Sydney. With excellent personal presentation and grooming, you will have a warm and professional communication style and a proven ability to build relationships with internal and external stakeholders across all levels.

What to expect next?

If this sounds like the right role for you, we look forward to receiving your application.

At ICC Sydney, we trust your resume covers your skills, but we’re also looking for like-minded passionate, and friendly people to continue to build on our strong culture. Should your application progress, you will be invited to attend an interview.

To be eligible for employment you must have valid working rights in Australia.

Please Note: relevant screening checks will be conducted as part of the recruitment process. This includes a National Police Background Check for successful candidates. You will also be required to show proof of identity that meets the 100-point check. Shortlisted candidates may also be required to complete an appropriate and relevant health assessment as part of the recruitment process.