Executive Assistant, Energy, Resources + Infrastructure

About Gilbert + Tobin (G+T)

G+T is a leading transactions, regulatory and disputes law firm. We handle some of the most complex transactions in Australia, advising acquirers, targets and financiers. We are trusted by clients on sensitive regulatory investigations and approvals, litigation and Royal Commissions.

Our firm is also committed to outstanding citizenship. Our pro bono legal services has a proud track record and we champion important causes, such as marriage equality and reconciliation with Australia’s Indigenous peoples. We have the highest proportion of women partners among major Australian law firms.

About the role

We are seeking an experienced Executive Assistant to join our Energy, Resources + Infrastructure group. The role is supporting a Partner and lawyers in our friendly and collaborative and committed team.

G+T's energy and resources specialists work on market-leading projects and transactions that shape the Australian energy and resources sector. With deep experience across mining, oil and gas, and renewable energy, our team advises on projects throughout their full lifecycle — from acquisition and development to operations and divestment. As part of our commitment to the energy transition and a net-zero future, we work closely with clients to deliver climate-aligned outcomes and navigate the evolving landscape of sustainable infrastructure and investment.

The day-to-day responsibilities in the role include:

• Diary and email management
• Monthly billing and accounts reporting/management
• Document and file management of multiple files
• Liaising with clients and other parties
• Attending to e-filing processes
• Organising travel, flights and accommodation
• Ad hoc administration duties

About You

As an experienced Executive Assistant, ideally you will have a legal administrative background and you will also be/have:

• 3+ years’ experience as a Executive Assistant or Legal Secretary
• Detail-oriented and reliable
• Exceptional document/formatting skills
• Exceptional organisational skills, including diary management
• Strong communication and interpersonal skills
• Comfortable using Microsoft Office or similar software

What we will offer you

Gilbert + Tobin will offer you a friendly, flexible and professional working environment. In addition to top of market remuneration, we provide our people with benefits such as up to 26 weeks’ paid parental leave, additional annual leave, subsidised gym membership, ‘end of trip facilities’, exclusive retail discounts, social events, and much more, which you can view here: https://www.gtlaw.com.au/careers/benefits

Our Perth office is located in Brookfield Place, the city's most prestigious commercial precinct. Among many other benefits, we provide complimentary breakfast on Mondays, and lunches on Tuesdays and Thursdays for our people. We value the contributions that our people make to our ongoing diversity, equity, and inclusion initiatives, and there are many opportunities for engagement across all practice areas of the Perth office through various team-building initiatives and cross-practice collaboration.

How to apply?

Please submit your interest via our careers website with a covering letter and CV. Should you require an adjustment to participate in the recruitment process please contact Arushi at [email protected]

We are committed to providing and maintaining a diverse and inclusive environment and a culture which fosters and celebrates difference. For G+T it is about diversity of thinking and bringing people's life experience into the mix and making sure that we are as diverse as the Australian community.