Executive Assistant
Rio Tinto
Date: 11 hours ago
City: Brisbane, Queensland
Contract type: Full time
About The Role
We are seeking a highly experienced and agile Executive Assistant to support the General Manager Strategy & Architecture and the General Manager Domain Management. This is a dynamic and fast-paced role that requires exceptional organizational skills, stakeholder management, and the ability to anticipate the needs of senior leaders.
As a key interface to both internal and external stakeholders, you will thrive in a high-performance environment, demonstrating professionalism, discretion, and a proactive approach to problem-solving.
Key Responsibilities
For nearly 150 years, Rio Tinto has been a company of pioneers. Our materials are essential to human progress—from shaping skylines to powering cities. We are committed to innovation, sustainability, and creating a diverse and inclusive workplace where every voice matters.
#GTS
About Rio Tinto
Rio Tinto is a leading global mining and materials company. We operate in 35 countries where we produce iron ore, copper, aluminium, critical minerals, and other materials needed for the global energy transition and for people, communities, and nations to thrive.
We have been mining for 150 years and operate with knowledge built up across generations and continents. Our purpose is finding better ways to provide the materials the world needs – striving for innovation and continuous improvement to produce materials with low emissions and to the right environmental, social and governance standards. But we can’t do it on our own, so we’re focused on creating partnerships to solve problems, create win-win situations and meet opportunities.
Every Voice Matters
At Rio Tinto, we particularly welcome and encourage applications from Aboriginal and Torres Strait Islander people, women, the LGBTI+ community, mature workers, people with disabilities and people from different cultural backgrounds.
We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different.
We are seeking a highly experienced and agile Executive Assistant to support the General Manager Strategy & Architecture and the General Manager Domain Management. This is a dynamic and fast-paced role that requires exceptional organizational skills, stakeholder management, and the ability to anticipate the needs of senior leaders.
As a key interface to both internal and external stakeholders, you will thrive in a high-performance environment, demonstrating professionalism, discretion, and a proactive approach to problem-solving.
Key Responsibilities
- Provide high-level secretarial and administrative support to two senior executives with professionalism, confidentiality, and diplomacy.
- Manage complex calendars, triage emails, and prepare presentations, reports, agendas, and meeting minutes.
- Coordinate business meetings, including organizing half-yearly leadership offsites/workshops for both teams and the broader SLT.
- Arrange and coordinate domestic and international business travel, including complex itineraries and expense tracking.
- Act as the primary liaison for external partners such as Microsoft, Gartner, Deloitte, and Databricks, managing scheduling and stakeholder expectations.
- Maintain accurate records, files, and documentation, and manage service requests (e.g., RTTMS tickets).
- Support the implementation of administrative standards, policies, and practices across the organization.
- Adapt quickly to changing priorities and demonstrate agility in a fast-paced, evolving environment.
- Proven experience in a similar executive support role within a global organization, working across multiple time zones and business units.
- Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook).
- Strong organizational skills and attention to detail, with a high sense of accountability and ownership.
- Excellent verbal and written communication skills; multilingual capabilities (e.g., French or Mongolian) are highly desirable.
- Demonstrated ability to manage competing priorities and work independently.
- A proactive mindset with a focus on continuous improvement and adaptability.
- A work environment where safety is always the number one priority.
- Competitive base salary with performance-based incentives.
- Comprehensive medical benefits, including subsidized private health insurance.
- Attractive share ownership plan and company-provided insurance.
- Salary packaging options and education assistance.
- Access to wellbeing support and generous leave entitlements.
- Exclusive employee discounts across various sectors.
For nearly 150 years, Rio Tinto has been a company of pioneers. Our materials are essential to human progress—from shaping skylines to powering cities. We are committed to innovation, sustainability, and creating a diverse and inclusive workplace where every voice matters.
#GTS
About Rio Tinto
Rio Tinto is a leading global mining and materials company. We operate in 35 countries where we produce iron ore, copper, aluminium, critical minerals, and other materials needed for the global energy transition and for people, communities, and nations to thrive.
We have been mining for 150 years and operate with knowledge built up across generations and continents. Our purpose is finding better ways to provide the materials the world needs – striving for innovation and continuous improvement to produce materials with low emissions and to the right environmental, social and governance standards. But we can’t do it on our own, so we’re focused on creating partnerships to solve problems, create win-win situations and meet opportunities.
Every Voice Matters
At Rio Tinto, we particularly welcome and encourage applications from Aboriginal and Torres Strait Islander people, women, the LGBTI+ community, mature workers, people with disabilities and people from different cultural backgrounds.
We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different.
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