Practice Assistant (Legal Secretary)

Part-time Practice Assistant - Real Estate

• Rare part-time, permanent opportunity to work with our Real Estate & Infrastructure Practice Leader, Real Estate Finance partner and their team (Mondays to Wednesdays)
• Get involved in a wide range of high-quality work at an international top tier law firm
• Take advantage of excellent benefits - free gym membership and corporate discounts!

About the Role

We are seeking a proactive, detail-oriented and experienced Practice Assistant to join our Melbourne Real Estate team. You will have the opportunity to work with Partner and Practice Leader, Simone Menz and Partner Andrew Barrett and their friendly team.

This position is being offered on a part-time, permanent basis working Monday to Wednesday, in office. This role offers the chance to take initiative and anticipate the needs of the Partners and their team, leveraging your exceptional organisational skills and attention to detail to stay one step ahead.

The key responsibilities for this role include:

• Building and maintaining client and internal relationships
• Arranging internal and external meetings, including diary management
• Organising and overseeing travel arrangements
• Coordinating closely with the 3 other Practice Assistants in the immediate team
• Managing billing, expense management and reporting processes
• Matter management including opening and closing files, archiving, electronic filing, and physical filing
• Document work, including formatting and processing amendments
• Other general administrative tasks as required

If you thrive in a dynamic legal environment and are ready to make a meaningful impact, we encourage you to apply!

About You

• Minimum of 3 years in a legal support role (such as Legal Assistant, Practice Assistant, Legal Executive or Legal Secretary)
• Sound knowledge of the monthly billing process in a legal environment - experience with Elite is highly regarded
• Ability to handle competing priorities
• Typing speed of 70+ wpm
• Advanced knowledge of Outlook, Word, Excel and PowerPoint
• Ability to analyse, problem solve and apply appropriate use of judgement
• Ability to communicate clearly and concisely, choosing an appropriate style for your audience
• Strong attention to detail
• Well-developed interpersonal skills

Who are we?

A firm born in Asia, underpinned by world class capability.

With over 3000 lawyers in 26 global locations, we help our clients manage their risk and enable their growth.

Our full-service offering combines un-matched top tier local capability complemented with an international platform. We have deep roots in Australia spanning almost 200 years and acknowledge Aboriginal and Torres Strait Islander peoples as the traditional owners and custodians of these lands and waters.

Why work with us?

We promote a collaborative culture where people feel respected, valued and supported both personally and professionally, and where diversity and inclusion also play an important role in enhancing our knowledge, driving innovative solutions for our clients and creating positive social impact.

We live by our Principles, and strive for mastery in all that we do. We take pride in the high quality work we deliver. Working with colleagues and clients who are leaders in their fields, means the ability to explore new paths to progress with continual learning and development, career and leadership opportunities.

As part of the KWM community you'll have access to a suite of wellbeing initiatives, benefits, policies and processes, to enable you to achieve your career goals.

At KWM, we'll provide you with the platform to Learn, Master, Lead.

How to apply

Please apply by selecting the "apply now" link below and completing an online application form.

For further information on this role, please contact Sophie Larrett at [email protected]

If you are not an Australian citizen or permanent resident, you must hold all visas and other approvals necessary for you to work for the firm in Australia.

Diversity and Inclusion

King & Wood Mallesons is an equal opportunity employer and is committed to diversity and inclusion. We encourage applications from Aboriginal and Torres Strait Islander peoples, and people from diverse backgrounds. We welcome, value, support and harness the positive benefits that people's different life experiences bring, especially as they relate to gender, sexual identity, culture, faith, disability and life stages.

If you are unsure if you meet all criteria for this role, but have a passion for delivering high quality work, developing your skills and realising your full potential, then we encourage you to apply and have a further conversation about how you could fit at KWM.

We have a range of inclusive hiring practices - if you would like to seek workplace adjustments to complete your application please contact the Recruitment contact for this role or email [email protected].

Agencies - please note that we are not currently accepting applications from agencies for this role.