Office Administrator and Assistant (on-site)

For over 140 years, Davies Collison Cave (DCC) has been protecting creativity and embracing innovation. We are one of the largest, most respected Intellectual Property Firms servicing local and international clients with offices in Australia, New Zealand, Singapore, Hong Kong and Malaysia. Our renowned team of talented professionals work with world-class clients and brands across three core legal services areas: Patents; Trademarks and Intellectual Property law.

The strength of DCC is, and has always been, the experience and expertise of our people. Many of our practitioners are recognised as world leaders in their respective fields. Our values of excellence through collegiality and engaging leadership have attracted the finest talent with diverse skills and backgrounds, enabling them to access rewarding and fulfilling career pathways.

We have an exciting opportunity for a Business Support Services – Operations Coordinator and Office Administrator to join our Sydney office.

About the role

The role provides business support services functions and administrative support for the Sydney office. You will be part of a small friendly team, in an important role as the key contact for all queries with internal colleagues and visitors to the office.

Key responsibilities:

• Greet and welcome all clients, employees and visitors attending the office providing a smooth and positive experience.
• Provide administrative support for the various Teams within the Sydney office. Some examples are coordinating meetings, assisting in the creation of presentation materials, preparing for events and seminars, organising staff functions (including catering) and monitoring Office activities.
• Oversee the general office environment including office maintenance, supplies, kitchen and liaising with building management regarding services and tenancy issues.
• Ensure office security, managing security passes and records.
• Effectively manage meeting rooms, ensuring they are equipped with necessary IT and audio-visual resources.
• Oversee ergonomic requirements for employees in the office and working remotely, maintaining WHS registers.

About you

• You bring experience in an office coordination role.
• Previous experience working in a professional services company in an assistant capacity would be an advantage, to also provide miscellaneous assistant duties as required including back up support.
• Bring a proactive and highly organised approach to your work.
• Demonstrate strong problem solving skills with a can-do attitude.
• Excellent customer service skills with internal colleagues, external clients and visitors.
• Excellent verbal and written communication skills.
• Are a team player who enjoys building relationships and can work independently.
• Experience with all Microsoft Office products, Word, Excel and Powerpoint.
• Have an interest in process improvements that could benefit the office environment.
• Flexible and adaptable to changing priorities with a calm and practical approach.
• Take pride in setting a high standard and maintaining confidentiality.

Why join us

This is an exciting and dynamic role within a very supportive and inclusive team working with an internationally recognised firm.

The benefits of working with DCC extend well beyond professional experience. We understand what is important to our people and we offer a highly collaborative work environment to support our team to achieve excellence. DCC has been recognised by Diversity Council Australia as an Inclusive Employer, provides genuine flexible and hybrid working arrangements, offers generous paid parental leave, paid birthday leave and volunteering leave. DCC also provides a range of well-being initiatives throughout the year.

If you are ready to take on a rewarding role where you can grow and make an impact, we’d love to hear from you! Please apply clicking the 'Apply' button where you will be redirected to DCC's career page to attach a resume. Please note only those candidates with permanent work rights will be considered.