Security and Facilities Coordinator

Unleash the Power of Multi-Mission Excellence: Safeguarding the Seas for the World's Navies.

Step into a world where cutting-edge technology meets unparalleled expertise. Ultra Maritime pioneers delivering multi-mission solutions that protect and empower the naval forces worldwide. With our extensive portfolio of capabilities, our innovations are utilised on naval fleets across our allied navies around the globe.

As the maritime and underwater battlespace evolves, we tirelessly push the boundaries to develop advanced specialist systems that provide our 'five-eyes' Defence customers with an unbeatable warfighting edge. From surface vessels to sub-surface operations and unmanned platforms, we are revolutionizing the way naval missions are executed.

We thrive on collaboration and partnering with our customers to ensure mission success. Our expert solutions encompass an array of game-changing technologies, including state-of-the-art sonar, radar, expendables, signature management, and naval power systems.

Join us in shaping the future of naval warfare and together, we will safeguard the seas and empower navies worldwide!

Flexible Working

At Ultra Maritime, we understand that your personal life is just as important as your professional one. That's why we support and promote flexible working arrangements where possible.

We offer a 9-day fortnight working pattern, offering extended weekends every other week, granting you more time to pursue your passions. And that's not all – we provide flexible start and finish times.

We welcome the challenge to work in new ways and have trust in you when getting the job done because we recognise, our business is our people.

The Security and Facilities Coordinator is responsible for the coordination and support of Defence security requirements and general administrative operations within the Australian Offices. This includes undertaking routine and ad-hoc security, facilities and office maintenance activities and ensuring these are maintained at a high standard for our personnel and visitors.

Security Coordination:

• Ensure access and identification procedures are executed to ensure all personnel are provided with and maintain valid security passes. This includes assisting with Adelaide facility access arrangements including the issue and control of staff access passes.
• Coordinate the preparation of visitor and contractor local site passes.
• Assist in the conduct of security audits and investigations as requested.
• Coordinate and assist with the maintenance of security containers and classified holdings.
• Assist with personnel security clearance requirements.
• Coordinate, support, and deliver induction and ad-hoc security related training and education.
• Provide local administrative support in relation to security alarm and access control systems.
• Assisting the Chief Security Officer to promote security compliance and a positive organisational security culture throughout UM Australia.
• Providing support with ad-hoc Security Officer tasks as required, including but not limited to overseas travel briefings, security register maintenance and key control.
  
  

Facilities Coordination:

• Coordinate the conduct of routine Facility Maintenance Plan activities, including RCD testing, Exit Sign and Emergency Light testing, water filter replacements, air-conditioning, and garden maintenance, etc.) and arrange the completion of any emergent repair tasks.
• Maintain facilities maintenance records electronically, both routine and ad hoc and any associated certificates.
• Greet and welcome contractors to undertake on-site maintenance work ensuring they must hand or have provided the relevant WHS paperwork and licences prior to the maintenance activity.
• Escort all contractors whilst on site and conduct any required safety inductions.
• Review facilities maintenance expenditure against budget, analyse and report upon material budget variances, prepare Capital expenditure requests as required.
  
  

Office Coordination:

• Greet and welcome visitors and contractors and coordinating escort arrangements with appropriate staff.
• Answer, forward, and screen phone calls.
• Ensure staff amenities are maintained (including drink and other consumable provisions, monitoring of waste management and general cleaning).
• Manage the inventory of office supplies, ordering supplies and ensuring costs are appropriately managed.
• Open and distribute post and record all post requiring a signature; manage the franking of post as required and administer special and recorded delivery requirements.
• Update internal telephone directory; take photographs of new employees and upload them to the Administration HR folder and produce associated staff identification passes.
• Research and prepare reports, briefing notes, memoranda, correspondence, and other routine documents.
• Assist with miscellaneous projects or administrative tasks for the General Manager Australia and other Senior managers as required.
• Prepare meeting rooms, arrange lunches, and provide beverages in support of customer meetings.
• Prepare documents and files for archiving, package, record and store the material in the Archive room.
• Provide other daily support to staff as required.
  
  

Personal Attributes:

• A self-starter with a high degree of energy, confidentiality, and careful attention to detail.
• Strong sense of initiative and a process-improvement mindset.
• Outgoing, friendly, and able to adapt communication style to varying customers/ stakeholders.
• Understanding customer needs and providing a quality experience.
• Ability to multi-task in a fast-paced environment.
• Exceptional planning, prioritisation, time, and organisation skills.
• Excellent written and verbal communication skills.
• Ability to contribute positively as part of a team, helping with various tasks as required.
• Willingness to work flexible hours (including start and finish times) to accommodate business requirements, when necessary.
• Demonstrate behaviours that align with the company values.
  
  

Experience:

• Demonstrated experience as an Office Coordinator, Facilities Coordinator, Security Officer or in a similar or related position.
• Extensive experience with administrative procedures.
• Excellent computer skills; proficient or advanced skill in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and experience with data management.
• Word processing, managing files and records, designing forms, and other office requirements.
  
  

Why it’s great to work for Ultra Maritime!

• Work a 9 day/ fortnight;
• Option to purchase additional leave;
• Employee Assistance Program;
• Wellbeing Program;
• Free on-site car parking;
• Free coffee/ tea/ soft drinks and fruit;
• CFS/ SES/ Reservist Paid Leave; and
• Professional development and study assistance, to name a few....
  
  

We really want you to be able to shine in the application process, so we can see what your strengths are; as such we are happy to be flexible around our process.

Interested in applying?

• Click on the ‘Apply’ button.
• Send a Resume and Cover Letter detailing your relevant knowledge, skills, and experience.
  
  

#MAR

Nationality Requirements

The successfully appointed candidate must be eligible to obtain and maintain a current Australian Defence Security Clearance to Negative Vetting Level 1 (NV1).

Diverse & Inclusive Employer

Ultra Maritime is an employer that values diversity, inclusion, equity and equality. Underpinned by our values, behaviours, and policies, we want you to feel empowered to be your best and authentic self.

We promote a workplace that welcomes people from all backgrounds and cultures; believing that this will increase our diversity of thinking, and ultimately ensure we continue delivering on our commitments to our customers.

We do not discriminate based on race, religion, colour, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability status and welcome applications from all candidates.

Company: Ultra Maritime