Legal Assistant

About The Role

Our Sydney office has an exciting opportunity available for an organised and forward-thinking legal assistant to join our cyber incident response team.

We need a right-hand person to the Partner and a number of our cyber lawyers. This opportunity will involve having a proactive, solution focused attitude and taking ownership and initiative to keep administrative operations on track.

The nature and size of the team will mean that you will be heavily involved in all aspects of the operational management of matters allowing you to make a significant contribution to the team and your own personal development.

Key Responsibilities

Client, practice and matter management

• Onboarding new clients including opening matters, conflict checks, creating engagement letters and drafting emails.
• Assisting with client queries in a professional manner, directing them as appropriate and drafting email responses.
• Managing the practice management technology platform to ensure accurate and timely file hygiene, maintaining data accuracy, key tasks completed, and matters are offboarded.
• Supporting the senior lawyers with file reviews and other ad hoc matter and broader portfolio management tasks.
• Proactively assisting the team with the financials of their practices including tracking that files are within budget, rates issues are dealt with, and debtors are attended to as required.
• Managing the end-to-end billing process including ensuring all billing data / budgets are accurately updated in advance, preparing billing guides, reviewing bills, amending narratives, preparing covering emails and final bills to be sent to clients ensuring that client SLA's and specific billing requirements are followed.
• Providing assistance with the preparation of client reports.
  
  

Team organisational support

• Assisting with diary management including any logistical meeting arrangements and travel plans.
• Managing lawyer's inboxes as required and proactively helping them to keep on top of emails and requests.
• Assisting with the preparation of emails, correspondence, documents and presentations.
• Assist the fee earners with timesheet management, ensuring any leave days are properly recorded in the firm's time management system, In Tapp Time.
• Ad hoc administrative support including but not limited to maintaining electronic files and preparing expenses.
• Assisting the broader operational support team as required.
  
  

Business Development

• Maintaining and updating client contact lists and entering business development activities in the firm's client contact database, InterAction.
• Assisting with the coordination and planning of internal and external events and presentations, as well as arranging business development trip schedules.
• Assisting the lawyers to prepare for their presentations and events as required including tracking key tasks to ensure they're delivered in a timely manner.
  
  

About You

You are enthusiastic and proactive and enjoy working as part of dynamic and collaborative team. You have a combination of the following:

• 2-3 years' experience as a legal secretary including strong billing experience.
• Interest in or demonstrated practical cyber and privacy related experience would be beneficial but is not essential.
• Experience working in a high-volume practice.
• Strong time management skills and ability to manage competing priorities effectively.
• Demonstrated ability to work proactively, with a solution-focused mind set to ensure the maximum support is provided to lawyers.
• Attention to detail and the ability to pick up new systems and technology.
• A collaborative approach as well as the ability to work independently.
• A professional and polished presentation with clear and concise communication.
  
  

When you work at Clyde & Co, you join a team of 490 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide. Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for both our clients and our firm. We work as one, excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves. We are devoted to providing an environment in which everyone can realise their potential, using its legal and professional skills to support its communities. We do this through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment, including through our commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets.

We offer a range of tailored benefits and support, including healthcare, retirement planning and wellbeing initiatives.

Clyde & Co is proud to be an equal opportunities employer. Our core values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. Therefore, we welcome and encourage all applications from suitably qualified individuals, regardless of background or identity.

Please take a moment to read our privacy notice carefully. This describes what personal information Clyde & Co (we) may hold about you, what it’s used for, how it’s obtained, your rights and how to contact us as a data subject.

If you are submitting a candidate as a Recruitment Agency Partner, it is an essential requirement and your responsibility to ensure that candidates applying to Clyde & Co are aware of this privacy notice.