Executive Assistant

Executive Assistant – Temporary Parental Leave Coverage (14 Months)

Department: Organisational Capability & Risk

Employment Type: Temporary Full-Time

Duration: 14 Months (Parental Leave Coverage)

Mackay Regional Council is seeking a highly capable and proactive Executive Assistant to support the Director Organisational Capability & Risk during a 14-month parental leave period. This role is central to the effective functioning of the Director’s office, which oversees a diverse portfolio including Ethical Standards, Audit and Risk, Business Improvement and Change Management as well as Workplace Health and Safety (WHS) and Emergency Management.

You will provide high-level executive and secretarial support, ensuring seamless coordination across these critical functions.

Key Responsibilities

• Providing executive-level administrative support with a high degree of judgement, initiative, confidentiality, and sensitivity.
• Preparing agendas, recording, and distributing minutes for Council, board, and management team meetings.
• Conducting research and preparing documentation for confidential matters.
• Coordinating travel arrangements for the Organisational Capability & Risk team in line with Council policies.
• Managing procurement of catering and goods using Council’s Finance One system, including reconciliation of purchasing card statements.
• Monitoring and actioning tasks in ECM for the Director, ensuring timely completion and compliance with Council’s document storage guidelines.
• Coordinating departmental events such as awards ceremonies, including logistics and procurement.
• Providing guidance and training to administration staff on procedures and functions as required.

About You

You are a confident communicator with strong organisational skills and a proactive mindset. You thrive in a dynamic environment and are comfortable supporting a senior leader who manages a broad and impactful portfolio.

Essential Criteria:

• Exceptional organisational skills with strong attention to detail.
• Excellent communication and interpersonal abilities.
• Proven ability to adapt, problem-solve and multitask in a professional environment.
• QLD C Class Drivers Licence
• Qualifications (Certificate III or above) in Business, Business Administration or related field.

Why Join Us?

This is a dynamic opportunity to work alongside a focused and self-sufficient Director, contributing to the smooth operation of a critical Directorate. Your role will be central to success, offering a blend of meaningful responsibility and professional growth.

In addition to the above, we also offer the following benefits:

• Base hourly rate of $ 41.63
• 11.5% superannuation.
• Choice of 4 or 5 weeks’ annual leave with 17.5% leave loading.
• Flexible work arrangements with a 9 day fortnight RDO.
• May be eligible for salary sacrificing options.
• Membership to lifestyle benefits program including corporate discounts.
• Study and assistance programs for career development.
• Learning and career development opportunities.
• Employee Assistance Program.
• Employee health and wellbeing initiatives.
• Active Social Clubs.

This is a unique opportunity to contribute to the strategic leadership of Mackay Regional Council. You’ll be part of a collaborative team that values integrity, innovation, and service excellence.

How to apply:

Prepare and submit your cover letter and resume, outlining your relevant experience for this role.

Applications Close:

Don't miss out on this fantastic opportunity! This vacancy may close earlier than expected, so don’t delay in submitting your application to avoid missing out.

Having troubles submitting your application?

Reach out to one of our friendly Recruitment Officers by phoning 1300 MACKAY (1300 622 529).

***Important information for applicants:

To be considered for this position, all candidates must havethe appropriate working rights for Australia, Please visit Mackay Regional Council - Careers at council webpage regarding International Applicant criteria. Your Australian work rights will be verified during the recruitment process.

Applicants who progress beyond the interview stage will be required to undergo a pre-employment process, which includes comprehensive Pre-Employment Medical Assessments (inclusive of Drug and Alcohol testing)

We are an Equal Employment Opportunity (EEO) employer, where all applicants are treated fairly and respectfully and have equal access to all available opportunities. At Mackay Regional Council, diversity is about creating a respectful and inclusive workplace that recognises our employees' unique contributions and perspectives, working together to deliver extraordinary results

Location: Sir Albert Abbott Admin. Building
Work Type: Temporary Full Time