Administration Officer

Your role at St John of God Burwood & Richmond

We are seeking applications for an Administration Officer to join our Operations team at Burwood & Richmond, on a permanent full-time basis. This position provides admin support for corporate services across Richmond and Burwood Hospitals (Facilities Management, Catering, Hotel Services).

This is a key role to ensure core business functions are completed including coordination of work orders, submission and receipting of purchase requisitions, and ensuring contractor compliance documentation is maintained and updated.

This role will operate across both Burwood and Richmond hospitals.

The Position

• Process work orders via Oracle Fusion and liaise with Contractors regarding completion of works, ensuring timely and accurate communication with all stakeholders.
• Administration and coordination of purchase orders including raising purchase requisitions and receipting of goods/services.
• Liaise with Group Accounts Payable regarding payment of outstanding invoices. Coordinate establishment of vendors in SJG Accounts Payable system.
• Supplier management activities such as following up on outstanding quotes.
• Coordination of contracts with external providers, ensuring contract documents are in place and renewed as required, updated in LEX contract management system, and compliance with contract management policies.
• Maintain excel spreadsheets and word documents for monthly reporting of activity and compliance.
• Coordinate appointments/meetings/diary management using Outlook, prioritised exercising judgement or in consultation with the relevant department managers.
  
  

The successful applicant for this role will have demonstrated experience in providing administrative support functions to a diverse team, including accounts processing, contract management and reporting. Well-developed written and verbal communication skills, organisational skills, and the ability to manage competing demands are also required.

The successful applicant will have sound computer literacy, with substantial experience using the Microsoft Office suite, and other computer programs.

Above all, patient care will be at the core of everything you do committing to and supporting our Mission and Values.

We can offer you

• Salary: $68,489 to $69,897 plus 11.5% Superannuation
• Permanent full-time, working 38 hours per week
• Burwood & Richmond office location
• Salary packaging up to $18,550 on a range of benefits such as mortgage, rent, meal entertainment, holiday accommodation or other everyday living expenses as well as options to salary package benefits above the FBT cap on items such as:
• Novated leasing
• work related expenses
• self-education and
• additional superannuation
• A healthy work-life balance through flexible work options, additional purchased leave & well-being programs
• Employee discount on St John of God Hospital & Medical Services and Private Health Insurance
  
  

For all enquiries contact Nicole Leverton, Manager Administrative Operations on (02) 4570 6131.

Applications close: June 18th

At St John of God Health Care, we celebrate diversity and warmly welcome applications from people of all backgrounds.

Our commitment is to create a safe and nurturing environment for all children and vulnerable individuals in our care and proactively take steps to protect them from abuse, ensuring their safety and well-being.

Our inclusive culture fosters an environment that is respectful and secure, welcoming and accessible, and unified through our diverse community.

All caregivers employed by St John of God Health Care are required to be vaccinated from Influenza in order to fulfil the requirements of the role.