Office Manager | Serious Responsibility, Real Impact

Make the office run like a Swiss watch – precise, seamless, and distraction-free.

Support the exec team – high-trust, high-ownership role with real responsibility.

Own the detail – across everything with zero fuss, full impact.

This is for someone who thrives behind the scenes – keeping the business focused, the leaders productive, and everything running smoothly.

The Opportunity

This role is for someone who thrives in a high-performance environment and knows how to keep a fast-moving business running like a Swiss watch.

You’ll protect the focus and time of the exec team, anticipate what’s needed before it’s asked for, and take full ownership of the systems, spaces, and support that keep everything on track. It’s a role for someone who takes pride in being the person everyone counts on — trusted, steady, and always one step ahead.

You're the glue – trusted to keep things moving, organised, and off the execs' radar.

Full ownership – you own the detail behind the scenes, drive the outcomes, and keep everyone focused and the office humming.

Real impact – you're a critical part of the team in a high-performance, no-BS environment.

The Role

You’ll own the end-to-end execution of everything that keeps the office and team operations humming – no gaps, no surprises, no fuss.

Key responsibilities:

Executive team support – make the exec team sharper and faster. Anticipate needs, run diaries, coordinate travel, do research, prepare documents, and keep follow-up actions moving.

Office management – keep our Perth HQ running like clockwork – modern, professional, and friction-free – so the team can stay focused and productive without distractions.

Facilities management – oversee facility operations across three (soon four) sites nationally. Own supplier coordination, facility maintenance, and office-based HSE compliance.

HR support – manage templates and reminders, keep onboarding and check-ins on track, and maintain clear, consistent employee records.

Private office support – support the owner’s private investments with trusted admin help – documents, deadlines, and coordination with external advisors.

Special projects – lead internal upgrades with precision – fit-outs, relocations, safety systems, team tools.

This is a role for someone who loves order, delivers without being chased, and takes pride in running a tight, professional ship.

The Ideal Candidate

This role suits an experienced, steady, high-ownership operator.

You'll likely:

Have 10+ years in office management, or high-level admin roles.

Be calm under pressure, and naturally structured and organised.

Treat the business like it's your own–thrifty, practical, and accountable.

Be the one people rely on when stuff needs to get done right, fast, and without fuss.

Communicate clearly, directly, and professionally.

Fit with our values – no BS, can do attitude, 100% accountable, team-first.

Be a trusted gatekeeper – calm, discreet, and respectful of sensitive information.

Have a strong spine – enforces standards and follows up without drama or ego.

Why This Role?

This is a high-trust, high-ownership role in a growth-focused environment. You’ll be treated as a trusted operator, not a cog in a machine.

Why this role is special:

You're the glue – the one who holds it all together and is trusted to make it happen.

Full ownership – you own what you're responsible for, full autonomy, no micromanagement.

Serious impact – you're behind the scenes, but at the heart of everything.

Real access – work directly with the owner and exec team, no BS or red tape.

Great team – strong team in growth business with anti-corporate ethos. No politics, no BS — just good people doing great work.

Location

Convenient location – in Embleton right off Tonkin Highway (next to the new Morley train station)

Full-time role – on-site to maximise impact, with flexibility for when life happens.

Modern professional office – plus free parking, great coffee, and snacks always stocked.

How to Apply

To apply, submit your resume and a short cover letter answering:

Why do you want this specific role?

Why would you be successful in this role?

We take your cover letter seriously. Show us you’re the real deal (in your own words, not using ChatGPT).

Questions? Contact Kailey Secomb from our Recruitment team at [email protected].

About Us

Beaver Process Equipment is a fast-growing private company with facilities in Perth and Brisbane. We design and manufacture high-performance equipment for the mining industry. We're part of Beaver Group, a private holding company owned by Josh Beaver that acquires and grows industrial businesses over the long-term.