Personal | Executive Assistant
Arup
Date: 11 hours ago
City: Melbourne, Victoria
Contract type: Full time
Joining Arup
Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.
We are seeking a highly motivated, detail-oriented, and resourceful Personal Assistant to provide high-level administrative and operational support to the Managing Principal ANZ. In this role, you will be instrumental in driving the strategic and operational initiatives for the ANZ Leadership Team and supporting key business functions. If you have a passion for executive support, thrive in dynamic environments, and possess strong communication and organisational skills, this could be the perfect opportunity for you.
The Opportunity
You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.
Is this role right for you?
At Arup, we care about each member’s success, so we can grow together.
Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair, and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.
We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling eligible members to share in the results of our collective efforts.
Please see a list of Arup’s Singapore benefits below :
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.
Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Arup provide an environment where you will make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup .
We are committed to making our recruitment process and workplaces accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.
Our Application Process
Please apply directly through our applicant tracking system. Shortlisted candidates will be contacted by Talent Acquisition to discuss next steps. Stay safe online – Arup will never ask for your bank details as part of our recruitment process.
Arup does not accept unsolicited resumes from recruiters or employment agencies.
Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.
We are seeking a highly motivated, detail-oriented, and resourceful Personal Assistant to provide high-level administrative and operational support to the Managing Principal ANZ. In this role, you will be instrumental in driving the strategic and operational initiatives for the ANZ Leadership Team and supporting key business functions. If you have a passion for executive support, thrive in dynamic environments, and possess strong communication and organisational skills, this could be the perfect opportunity for you.
The Opportunity
- Manage and prioritise the Managing Principal's diary, schedule meetings, resolve conflicts, and ensure preparedness for all engagements across multiple time zones.
- Coordinate actions and delegate tasks as required to support senior leadership and organisational objectives.
- Prepare agendas, take minutes, and follow up on actions to ensure meetings run smoothly and on time.
- Organise travel arrangements and assist with expense reconciliation according to company policies.
- Prepare regular reports and provide insights on organisational performance, including budgets, investments, and expenditure.
You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.
Is this role right for you?
- 5+ years of experience in a similar role, providing support to senior leadership, ideally within a professional services environment.
- Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and experience with Arup systems.
- A proactive, adaptable approach to managing multiple priorities and deadlines in a fast-paced setting.
- Exceptional communication skills and the ability to collaborate effectively with internal and external stakeholders.
- High levels of integrity and discretion, with the ability to handle sensitive information and support leadership with sound judgment.
At Arup, we care about each member’s success, so we can grow together.
Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair, and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.
We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling eligible members to share in the results of our collective efforts.
Please see a list of Arup’s Singapore benefits below :
- Hybrid working policy & flexible working hours
- 13th month bonus
- B irthday leave
- Paid parental leave for birth mothers 16 weeks & new parents (excluding birth mothers) 4 weeks
- Purchase Additional leave of up to 20 days (permanent employees)
- Paid Annual subscription to relevant Professional association.
- Reimbursement of Professional Engineers application and examination Fees
- International mobility opportunities
- QP allowance
- Site Allowance
- Work related travel insurance
- Dental expense cover
- Marriage leave (3 days)
- Examination leave (2 days)
- Family care leave
- Bike Loans of up to SGD2000
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.
Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Arup provide an environment where you will make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup .
We are committed to making our recruitment process and workplaces accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.
Our Application Process
Please apply directly through our applicant tracking system. Shortlisted candidates will be contacted by Talent Acquisition to discuss next steps. Stay safe online – Arup will never ask for your bank details as part of our recruitment process.
Arup does not accept unsolicited resumes from recruiters or employment agencies.
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