Executive Assistant
Hostplus
Date: 17 hours ago
City: Melbourne, Victoria
Contract type: Full time
How will you make an impact?
Are you passionate about making a positive impact to our members dignified retirement?
This role provides day to day assistance and support to one of our Chiefs and their team. You will assist in four key areas: diary and calendar management, inbox management, preparation of board reporting, and operational reporting and project support. This role will also work as part of the EA team to support the CEO office and other Chiefs when required
The opportunity
As an Executive Assistant, you will be the central point of contact for a Chief, ensuring their office operates smoothly, professionally, and efficiently. You’ll manage complex diaries and inboxes, coordinate meetings, and support the preparation and distribution of board and committee papers. You’ll also assist with departmental operations, liaise with stakeholders, and contribute to team projects and initiatives.
Additional responsibilities include organising executive meetings, tracking actions, managing documents and budgets, and maintaining records via SharePoint. As part of the Executive Assistant team, you’ll provide support across the C-Suite and CEO office, and offer reception cover when required. This is a fantastic opportunity to work closely with senior leadership and make a meaningful impact across the organisation.
About You
You’ll bring strong experience supporting executive-level staff, with the ability to multitask, prioritise, and manage time effectively in a fast-paced environment. Your well-developed organisational skills, keen attention to detail, and excellent verbal and written communication enable you to operate with professionalism and discretion. You’re confident building relationships at all levels, both internally and externally, and are proactive, adaptable, and comfortable working independently while managing ambiguity.
You’re a collaborative team player with a results-driven mindset and a willingness to take on a wide range of tasks to achieve outcomes. Your advanced computer skills across Microsoft Office applications—particularly Word, Excel, PowerPoint, and Outlook—support your ability to deliver high-quality work. A relevant qualification in Business or a related field is highly desirable, along with demonstrated experience in a similar executive support role.
What can we offer you?
Benefits
Our employees are passionate about what we do and are proud to be part of an organisation which helps everyday Australians achieve a brighter future. We value diversity of thought and have an open and flexible workplace. Some industry leading benefits we offer include:
About Us
At Hostplus, we passionately provide around 1.8 million members with the best possible service; constantly looking for new ways to deliver better value while helping members get the most out of their super. We are inspired to help our members achieve greater security for their future and ensure they retire with dignity.
Your role at Hostplus will make a difference, whether you're in marketing, financial advice, operations or any of our other divisions - you'll be contributing to ensuring our members retire with the best possible outcomes, and what better feeling is there than knowing your role helps someone to retire with dignity and security?
Our commitment to diversity and inclusion
We are dedicated to creating an inclusive workplace where everyone feels valued and appreciated for being their authentic selves. We celebrate diversity and believe that different backgrounds and experiences enrich our relationships and bring meaningful benefits to our people, our members, and the communities we serve.
We welcome applications from everyone and if you require any adjustments made during the recruitment process, we encourage you to reach out to us at [email protected] and to let us know how we can support.
How do I apply?
If you are interested in this opportunity, please follow the prompts to make an application.
We have an important duty to our members, all appointments are made subject to a satisfactory National Police, Bankruptcy and Insolvency Check.
Are you passionate about making a positive impact to our members dignified retirement?
This role provides day to day assistance and support to one of our Chiefs and their team. You will assist in four key areas: diary and calendar management, inbox management, preparation of board reporting, and operational reporting and project support. This role will also work as part of the EA team to support the CEO office and other Chiefs when required
The opportunity
As an Executive Assistant, you will be the central point of contact for a Chief, ensuring their office operates smoothly, professionally, and efficiently. You’ll manage complex diaries and inboxes, coordinate meetings, and support the preparation and distribution of board and committee papers. You’ll also assist with departmental operations, liaise with stakeholders, and contribute to team projects and initiatives.
Additional responsibilities include organising executive meetings, tracking actions, managing documents and budgets, and maintaining records via SharePoint. As part of the Executive Assistant team, you’ll provide support across the C-Suite and CEO office, and offer reception cover when required. This is a fantastic opportunity to work closely with senior leadership and make a meaningful impact across the organisation.
About You
You’ll bring strong experience supporting executive-level staff, with the ability to multitask, prioritise, and manage time effectively in a fast-paced environment. Your well-developed organisational skills, keen attention to detail, and excellent verbal and written communication enable you to operate with professionalism and discretion. You’re confident building relationships at all levels, both internally and externally, and are proactive, adaptable, and comfortable working independently while managing ambiguity.
You’re a collaborative team player with a results-driven mindset and a willingness to take on a wide range of tasks to achieve outcomes. Your advanced computer skills across Microsoft Office applications—particularly Word, Excel, PowerPoint, and Outlook—support your ability to deliver high-quality work. A relevant qualification in Business or a related field is highly desirable, along with demonstrated experience in a similar executive support role.
What can we offer you?
Benefits
Our employees are passionate about what we do and are proud to be part of an organisation which helps everyday Australians achieve a brighter future. We value diversity of thought and have an open and flexible workplace. Some industry leading benefits we offer include:
- Hybrid and flexible work environment
- 15% superannuation
- Additional paid leave over Christmas and New Year
- Additional 5 days paid “flex leave”, so that you can take time out when you need it
- 18 weeks paid parental leave
- Total Wellness Program, including benefits such as free flu shots, comprehensive EAP support, access to medical experts and wellness related events throughout the year
- 3 days community service leave
- 4 weeks paid gender affirmation leave
- Access to long service leave at 5 years
- Access to subsidised financial advice
- Dedicated per person development budget to support your growth
About Us
At Hostplus, we passionately provide around 1.8 million members with the best possible service; constantly looking for new ways to deliver better value while helping members get the most out of their super. We are inspired to help our members achieve greater security for their future and ensure they retire with dignity.
Your role at Hostplus will make a difference, whether you're in marketing, financial advice, operations or any of our other divisions - you'll be contributing to ensuring our members retire with the best possible outcomes, and what better feeling is there than knowing your role helps someone to retire with dignity and security?
Our commitment to diversity and inclusion
We are dedicated to creating an inclusive workplace where everyone feels valued and appreciated for being their authentic selves. We celebrate diversity and believe that different backgrounds and experiences enrich our relationships and bring meaningful benefits to our people, our members, and the communities we serve.
We welcome applications from everyone and if you require any adjustments made during the recruitment process, we encourage you to reach out to us at [email protected] and to let us know how we can support.
How do I apply?
If you are interested in this opportunity, please follow the prompts to make an application.
We have an important duty to our members, all appointments are made subject to a satisfactory National Police, Bankruptcy and Insolvency Check.
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