HR Administrator

ROLE

Kennedys is seeking a passionate HR Administrator to join our close-knit HR team based in Sydney. The main focus of this role is to provide administrative support to the HR and Learning & Development team across all aspects of the employee life cycle; to ensure the smooth running of the team's day-to-day HR operations.

TEAM

The Kennedys Australian HR team are spread across our Brisbane, Melbourne and Sydney offices and are part of the wider regional APAC team, located in the Hong Kong and Singapore offices.

This role will be part of the generalist HR team where we have responsibility for Business Partnering, Responsible Business (Social Impact and Diversity, Equity and Inclusion), Policies and Operations, Wellbeing, Recruitment, Reward and HR Systems.

We work closely with our APAC Learning & Development Manager and UK team who provide specialist support in the areas of Responsible Business, Policies, Reward, Wellbeing, HR Systems and Learning & Development.

KEY RESPONSIBILITIES

• First point of contact for general HR queries, ensuring timely responses to requests from internal and external stakeholders and escalate when required
• Draft employment contracts and other staff correspondence including change of terms and parental leave letters
• Maintain and update accurate employee lifecycle transactions in the HRIS
• Onboard new employees including setting up a profile in the HRIS, ensure all compliance processes are complete including background checks
• Complete the employee departure process including updating the HRIS and sending formal acceptance of resignation communications
• Update and maintain the people movements tracker in an accurate and timely manner
• Maintain accurate e-filing of employee personnel folders and other HR folders
• Liaise with the Payroll team regarding new joiners, leavers and other payroll changes
• Assist in HR cyclical tasks as required, e.g. salary review, benchmarking, promotion processes, budget review
• Prepare invoice paperwork for approval and liaise with suppliers and Finance
• Monitor and review leave and absences via the payroll system
• Provide support to the Learning & Development team including assistance with set up of training sessions
• Prepare the monthly staff update communication
• Maintain the organisation chart ensuring it is up-to-date and accurate
• Generate HR reports where required
• Ad hoc HR administrative support to Asia Pacific offices as required

WHO WE ARE LOOKING FOR

• A Bachelor of Business or other HR related qualification
• Previous experience in an HR, business support or similar high-volume administrative position is preferred but not essential
• Strong working knowledge of MS Office - Word, Excel and PowerPoint
• Curiosity and passion for supporting people and culture in a high performing environment
• A natural team player who enjoys being part of a wider HR function
• Strong organisational skills and the ability to juggle multiple priorities in a fast paced environment
• Excellent attention to detail and a proactive, solutions-focused mindset

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.