Team Administrator
Urbis
Date: 1 day ago
City: Brisbane, Queensland
Contract type: Full time
About This Role
Who we are:
Urbis is people focussed, and we want the best for our team, our clients, and our communities. Our mission is about helping people create meaningful, sustainable cities & communities. We are a community of passionate problem solvers, sought out by clients for our fresh thinking and approach to their city-shaping projects. Here you will make a tangible difference and positive impact, while gaining incredible industry experience and broad ranging exposure to the most exciting work.
We pride ourselves in empowering our employees and supporting them to be the best they can be. You will have the benefits of salary continuance insurance, generous parental leave policy for both primary & secondary carers, work life balance, health & wellbeing programs and much more.
Urbis is an employer of choice for gender equality (EOCGE), recognised through the Workplace Gender Equality Agency (WGEA).
Urbis shaping Futures your way! For the city shapers and the community makers.
The Opportunity
We have an exciting opportunity for a self-motivated administrator to join our Planning team and become an integral part of our close-knit, high performing and collaborative team.
You will have the right combination of talent, energy, and a commitment to excellence, to provide high quality support to the Planning team. You will have the ability to deliver outstanding administrative support, achieved through exceptional personal organisation, attention to detail, and time management. You will also play a significant role in the support of Urbis' practice management system, BST.
You Will
Urbis is committed to fostering a work environment that is inclusive, supports flexibility, and welcomes diversity. We are proud to be an equal opportunity employer. Aboriginal and Torres Strait Islander people are encouraged to apply.
Urbis is an employer of choice for gender equality (EOCGE), recognised through the Workplace Gender Equality Agency (WGEA). The WGEA citation is designed to formally encourage, recognise and promote active commitment to achieving gender equality in Australian workplaces. This citation is the gold standard certification for employers who are committed to making positive, measurable improvements towards gender equality and only held by 129 organisations nationally.
How to Apply?
Are you ready to start your journey with some of the brightest minds in the industry and you are passionate about making a difference to our clients, community, and team? Click on “Apply for this job.” Or email us at [email protected] if you have any questions.
#CityShapers #CommunityMakers
Recruitment Agencies - thank you for thinking of us. We do endeavour to fill our opportunities through direct channels wherever possible, however, if we find that we do need agency assistance, we'll be in touch.
Who we are:
Urbis is people focussed, and we want the best for our team, our clients, and our communities. Our mission is about helping people create meaningful, sustainable cities & communities. We are a community of passionate problem solvers, sought out by clients for our fresh thinking and approach to their city-shaping projects. Here you will make a tangible difference and positive impact, while gaining incredible industry experience and broad ranging exposure to the most exciting work.
We pride ourselves in empowering our employees and supporting them to be the best they can be. You will have the benefits of salary continuance insurance, generous parental leave policy for both primary & secondary carers, work life balance, health & wellbeing programs and much more.
Urbis is an employer of choice for gender equality (EOCGE), recognised through the Workplace Gender Equality Agency (WGEA).
Urbis shaping Futures your way! For the city shapers and the community makers.
The Opportunity
We have an exciting opportunity for a self-motivated administrator to join our Planning team and become an integral part of our close-knit, high performing and collaborative team.
You will have the right combination of talent, energy, and a commitment to excellence, to provide high quality support to the Planning team. You will have the ability to deliver outstanding administrative support, achieved through exceptional personal organisation, attention to detail, and time management. You will also play a significant role in the support of Urbis' practice management system, BST.
You Will
- Assist the Planning Team with project setup in the Urbis Practice Management System (BST), project file maintenance, monthly invoicing, invoice processing and contract administration.
- Monitor and action team requests through a central inbox, working collaboratively with other administrators in the team.
- Provide administrative support to the Planning team including document formatting and compilation, word processing, meeting preparation, travel arrangements and other ad-hoc tasks as required.
- Support coordination of team events, activities, meetings and training.
- Provide support to the Planning Directors, including managing calendars, meetings, events, travel requirements and other arrangements as required.
- Demonstrate expert time management skills with an ability to consistently manage competing tasks, timeframes, and priorities efficiently.
- Coordination of tender responses and document production, in a fast and accurate manner.
- Manage expense claims and reimbursements, including reconciling monthly corporate credit card expenses.
- Preparation of PowerPoint presentations.
- Provide a high level of technical support on all Microsoft Office Suite software, Urbis Practice Management System (BST) and expense management systems.
- Complete other duties as directed.
- Previous experience in a similar role preferred, but not required
- Strong organisational skills, time management, and a proactive attitude.
- Knowledge and skills in Microsoft Office suite of products (Teams, Outlook, Word, PowerPoint and Excel);
- High proficiency in both spelling and grammar
- Proactive with excellent attention to detail and lateral thinking is a must in this key position for the team.
- Exceptional time management and organisational skills
- Able to work in a decisive manner and handle competing demands and projects with a calm and measured approach.
Urbis is committed to fostering a work environment that is inclusive, supports flexibility, and welcomes diversity. We are proud to be an equal opportunity employer. Aboriginal and Torres Strait Islander people are encouraged to apply.
Urbis is an employer of choice for gender equality (EOCGE), recognised through the Workplace Gender Equality Agency (WGEA). The WGEA citation is designed to formally encourage, recognise and promote active commitment to achieving gender equality in Australian workplaces. This citation is the gold standard certification for employers who are committed to making positive, measurable improvements towards gender equality and only held by 129 organisations nationally.
How to Apply?
Are you ready to start your journey with some of the brightest minds in the industry and you are passionate about making a difference to our clients, community, and team? Click on “Apply for this job.” Or email us at [email protected] if you have any questions.
#CityShapers #CommunityMakers
Recruitment Agencies - thank you for thinking of us. We do endeavour to fill our opportunities through direct channels wherever possible, however, if we find that we do need agency assistance, we'll be in touch.
See more jobs in Brisbane, Queensland