Site Document Management Supervisor
Bechtel Corporation
Date: 1 day ago
City: Karratha, Western Australia
Contract type: Full time
Requisition ID: 285072
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.
Core to Bechtel is our Vision, Values and Commitments . They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report .
Project Overview
Pluto Train 2 is the expansion of a second LNG train at the existing Pluto LNG onshore facility near Karratha in Western Australia run by Woodside Energy.
Pluto Train 2 will process Scarborough gas and have an LNG capacity of ~5 million tonnes per annum. As part of the construction of Pluto Train 2, additional domestic gas infrastructure will be installed to increase capacity to ~225 Terajoules per day.
Woodside Energy has selected Bechtel to deliver the Engineering, Procurement, Construction and Commissioning scope of work for Pluto Train 2.
Woodside Energy is Australia's leading natural gas producer, and Bechtel is excited to be working with this key customer to help meet the increasing global demand for LNG as a transitional energy source.
Job Summary
Supports the project Office and Document Management (DMG) department in a wide variety of activities that include Supervising all the tasks within document management and/or records management, overseeing input of data using an electronic document management system, Aconex, within a timely and accurate manner, maintaining configuration control of project records. Responsibilities entail use of judgment and initiative within guidelines of well-defined scope; independently follows procedures, works under general supervision. May have access to confidential data. Contributes and adheres to company and department policies and objectives. Strives to maintain Bechtel’s “Zero Accident” philosophy through personal safe behavior/work practices and by being aware of surroundings and activities that may be potential safety hazards and takes steps to correct or minimize the hazards.
Major Responsibilities
For decades, Bechtel has worked to inspire the next generation of engineers and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at bechtel.com/total-rewards.
Diverse Teams Build The Extraordinary
As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.
We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably . Click here to learn more about the people who power our legacy.
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to [email protected]
- Relocation Authorized: National - Camp
- Telework Type: Full-Time Office/Project
- Work Location: Karratha WA
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.
Core to Bechtel is our Vision, Values and Commitments . They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report .
Project Overview
Pluto Train 2 is the expansion of a second LNG train at the existing Pluto LNG onshore facility near Karratha in Western Australia run by Woodside Energy.
Pluto Train 2 will process Scarborough gas and have an LNG capacity of ~5 million tonnes per annum. As part of the construction of Pluto Train 2, additional domestic gas infrastructure will be installed to increase capacity to ~225 Terajoules per day.
Woodside Energy has selected Bechtel to deliver the Engineering, Procurement, Construction and Commissioning scope of work for Pluto Train 2.
Woodside Energy is Australia's leading natural gas producer, and Bechtel is excited to be working with this key customer to help meet the increasing global demand for LNG as a transitional energy source.
Job Summary
Supports the project Office and Document Management (DMG) department in a wide variety of activities that include Supervising all the tasks within document management and/or records management, overseeing input of data using an electronic document management system, Aconex, within a timely and accurate manner, maintaining configuration control of project records. Responsibilities entail use of judgment and initiative within guidelines of well-defined scope; independently follows procedures, works under general supervision. May have access to confidential data. Contributes and adheres to company and department policies and objectives. Strives to maintain Bechtel’s “Zero Accident” philosophy through personal safe behavior/work practices and by being aware of surroundings and activities that may be potential safety hazards and takes steps to correct or minimize the hazards.
Major Responsibilities
- Supervise and provide direction to Document Management, Records and Agency staff, including daily assignment of tasks, instruction, and evaluations of progress.
- Supports the implementation and development of Document Management work processes.
- Supports the implementation and development of records turnover and closeout processes.
- Assist in hiring process of new staff.
- Develop and train Document Management, Records and Agency staff in new processes.
- Prepares performance reviews of personnel in area of responsibility or provides input for others as necessary.
- Develops written desk instructions.
- Recognizes deficiencies in desk instructions and ensures corrections are made in a timely manner.
- May assist in development of InfoWorks training material and conduct training classes to project personnel.
- Perform procedure reviews to ensure compliance with Document Management and Records requirements.
- Troubleshoot data anomalies, and/or report discrepancies.
- Produce reports using standard office automation tools such as MS Excel and Word.
- May assemble and compile data to assist in process development.
- Maintain filing system and record copies of project documents as directed by supervisor.
- Coordinate and assist with the archival of hard copy documents, including onsite storage, in addition to preparation needs necessary for offsite storage.
- Maintain proper document configuration management in support of Engineering and Construction.
- Interface on a routine basis with a variety of project personnel providing support/responding to questions.
- Keep abreast of department technologies, techniques, and services relevant to area of responsibility and make recommendations for work process improvements, procedures and practices.
- Provide general and technical support to project personnel in the use of InfoWorks and other software used by Document Management.
- Adjust priorities according to direction.
- Operate standard office equipment, including automation tools.
- Assign document numbers and enter related pertinent information into the EDMS as required.
- Scan documents and perform quality control checks of scanned images and data entry.
- Perform data entry to produce and maintain logs, transmittals, and track documentation as required within InfoWorks, Bechtel’s electronic document management system (EDMS) and other applications.
- Process numerous documents, maintaining data integrity though a variety of procedural steps in accordance with well-defined procedures and guidelines.
- Assemble, copy, and distribute documentation packages; prepare and process records for scanning and/or archiving.
- Completes team members performance assessments, reviews training needs etc
- 5-7 years working in Document Control.
- Prior Oil, Gas & Chemical Experience desired.
- Advanced proficiency and skill in EDMS, preferably, Aconex and Electronic Markup Tool.
- Office Automation Skills.
- Proficient in Microsoft Word, Excel and Outlook.
For decades, Bechtel has worked to inspire the next generation of engineers and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at bechtel.com/total-rewards.
Diverse Teams Build The Extraordinary
As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.
We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably . Click here to learn more about the people who power our legacy.
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to [email protected]
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