Legal Office Assistant

Kennedys is recruiting an outgoing Office Assistant to join our friendly and social team in Melbourne. The position will work closely with and report to the Melbourne Office Manager and support the local facilities and secretarial teams as well as provide administrative support to the legal teams. Due to the nature of this role, you will be required to work full time, on-site.

Key Responsibilities

• Collate and prepare briefs (digital/hard copy) and ShareFile links for counsel, experts, and external parties
• Handle photocopying, scanning, printing, archiving, retrieving, and court filing (electronic/in-person)
• Manage document/package delivery, collection, and data transfer to/from USB, CD, and other drives
• Maintain office cleanliness and restock printers and stationery
• Provide reception backup and assist with meeting room setup
• Manage mail handling and support Office Manager as needed
• Support secretarial team with data entry, electronic filing (iManage), and document preparation
• Draft basic correspondence using templates and transcribe dictations
• Assist with internal finance documentation and provide ad hoc support as needed

Key Skills and Requirements

• Coordinate and prioritise tasks efficiently, meeting deadlines as instructed
• Strong proficiency with office applications and equipment to ensure quality work
• Communicate effectively in a professional business environment
• Build and maintain positive internal and external relationships
• Genuine team player who supports colleagues and thrives in a close-knit team
• Well-organised and methodical approach to work
• Full-time, on-site role based in our Melbourne office

Benefits

• Become part of a close-knit team within a global law firm
• Enjoy a sociable office environment with monthly drinks
• Receive hands-on training and ongoing support
• Explore multiple pathways for career progression
• Benefit from a generous annual leave allowance
• Take advantage of our wellbeing day and dedicated volunteering hours
• Participate in our employee referral scheme

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.