PEXA Administrator

About Gilbert + Tobin (G+T)

G+T is built on enduring values of excellence, trust, respect, integrity and good corporate citizenship. These values have underscored our growth, enabling us to become a leading firm of over 500 lawyers, trusted by our clients to navigate today’s increasingly complex world.

We are purpose built for our clients’ most complex and critical work - across transactions, disputes and regulation. Our partners are plain-speaking leaders in their fields, delivering the highest quality of legal advice and providing an exceptional edge for our clients. We are innovators in the use of technology, redefining value and service in the legal industry.

Our open, merit-based culture attracts and inspires the best legal talent. Founded in 1988, G+T’s journey has been one of relentless ambition and rapid progress, achieving extraordinary success in just over three decades.

We remain as determined as ever to be the best it’s possible to be.

The role and responsibilities

We are seeking a transactionally focused administrator who is looking for the next steps in their career to join our Banking + Projects group. The successful candidate will join the team’s transaction compliance and knowledge specialists, assisting on a range of day-to-day tasks and responsibilities including:

• Assist in preparing the firm’s response to titles office compliance examinations for each jurisdiction of Australia
• Maintaining and monitoring all Land Title compliance registers
• Conducting Verification of Identity checks, including in person meetings with clients and virtually
• Advising on Land Title requirements, lodgement rules, attend to registration and dealing with any requisitions
• Assisting with property searches, company searches, searches of the Personal Property Securities Register, and registrations on State, Territory, and Federal property and corporate registers including the Personal Property Securities Register
• Assisting with ad hoc compliance and risk management work as directed by the transaction and compliance specialists
• Attending to the firm’s PEXA account management and transaction tasks including:
• Opening and monitoring PEXA workspaces, communicating with other law firms on PEXA transactions;
• Completing paper lodgements (via lodgement agents or postal);
• Attending to financial settlement tasks, including trust fund preparation;
• Monitoring PEXA security and authorities;
• Arranging Client Authorisation Forms;
• Attending industry meetings, and keeping up to date with and reporting internally on PEXA updates;
• Conducting PEXA onboarding and outboarding;
• Facilitating internal PEXA committee meetings and liaising with the firm’s general counsel and chief risk officer; and
• Maintaining and updating policy and procedure documents.

About you

Ideally you will have 2+ years administration experience within a transactional team (banking, property, corporate, technology) at a law firm, professional services or property firm and you will also be/have:

• Strong attention to detail and a focus on quality
• A curiosity and inquisitive nature that means you ask questions, query unusual outcomes, and seek answers and solutions to difficult situations rather than making assumptions
• Ability to take initiative to implement firm policy and procedures
• Confidence to drive process and bring new ideas to improve efficiency within the Banking + Projects group
• Commitment to premium client service
• Strong organisational skills whilst working to strict deadlines
• Strong communication and interpersonal skills
• Intermediate Microsoft Office Skills
• Experience with SharePoint and file management systems
• Experience with PEXA and NetDocuments is desirable but not essential
• Experience conducting land title, ASIC and PPSR searches is desirable but not essential
• Someone who is energetic, self-motivated with a willingness to upskill and looking for a career within a top tier corporate law firm.

What we will offer you

G+T will offer you a friendly, flexible and professional working environment. In addition to top of market remuneration, we provide our people with benefits such as up to 26 weeks’ paid parental leave, additional annual leave, a subsidised café, subsidised gym membership, ‘end of trip facilities’, exclusive retail discounts, social events, and much more, which you can view here: https://www.gtlaw.com.au/careers/benefits

Our Sydney office is based in beautiful sunlit open planned offices with panoramic views of the city and easy access to public transport, restaurants, cafes and exercise facilities.

How to apply

Please submit your interest via our careers website with a resume and cover letter.

Should you have any questions about the role, or require an adjustment to participate in the recruitment process please contact Arushi at [email protected]

We are committed to providing and maintaining a diverse and inclusive environment and a culture where everyone feels valued and empowered to contribute.