Administrative Assistant

Life at Fulton Hogan is about making the most of opportunities, taking responsibility, and making it happen. We appreciate our peoples' courage, curiosity and unique perspectives, and look to collaborate as much as possible to explore safer, smarter and more efficient ways of working in this rapidly changing world. We don't stand still - there are always opportunities to do more and do better.

• Keen to progress your career? Take full advantage of our tailored training, leadership, and mentoring programs; or leverage our partnerships with industry association such as Engineers Australia, Chartered Accountants, CPA Australia, Infrastructure Sustainability Council, The National Association of Women in Construction, plus many more.

• Looking to enhance your wellbeing? We will encourage you to explore flexible working arrangements where possible. We offer great benefits, including corporate health and fitness programs, health insurance discounts, personal banking support, a range of retailer discounts, up to 18 weeks paid primary carers parental leave and up to 10 days paid secondary carers leave, access to our Employee Assistance Program (including your immediate family), and the option to take more time for yourself throughout the year with our Purchase Leave Policy.

• Want to help us better the communities we live and work in? Our purpose of creating, connecting, and caring for communities is more than a saying to us - it's a way of thinking, working, and living because we're locals too, and seek to give back in ways that strengthen and build resilient communities. We do this because we genuinely care, enjoy what we do, and even manage to have some fun along the way! You'll find us partnering with local and national community groups, like Clontarf Foundation, Black Dog Institute, and Soldier On, in addition to indigenous groups and social enterprises, to ensure that our good work positively impacts and brings about sustainable change within our industry.

• Do we offer a 'competitive' salary package? Of course! Speak to our Talent Acquisition or People & Culture team to learn more.

What's on offer?
We are seeking a motivated and detail-oriented Administration Assistant to join our team at our head office in Richmond on a 12-month fixed-term contract. This role offers a fantastic opportunity to provide essential support within a collaborative and forward-thinking environment.

• Provide support to the Executive Assistant (EA), executive team, and the wider office, managing general administrative tasks efficiently.
• Organise and manage calendars, appointments, and travel arrangements for staff, ensuring smooth logistics and scheduling.
• Compile and create presentations and manage credit card and expense reconciliations with precision and attention to detail.
• Book and organise meetings, including arranging catering and setting up rooms, and assist in the planning and execution of events and functions.
• Handle ad hoc enquiries from around the office and provide relief support at the reception desk when needed.
• Build and maintain strong relationships with customers and internal departments, ensuring effective and positive interactions.

How you'll connect to the role?
You should have previous experience in a similar administrative position, which will help you handle daily tasks with confidence and efficiency. Proficiency in Microsoft Office, especially Excel, is crucial for managing tasks such as data entry, presentation creation, and report generation.

Excellent verbal and written communication skills are needed to interact positively with the relevant stakeholders, fostering strong relationships. You must possess strong organisational and prioritisation skills to manage multiple tasks and deadlines effectively, while maintaining a proactive approach to work. A keen eye for detail, a collaborative mindset, and the ability to take initiative and show accountability are key attributes for success in this role.

If you're ready to bring your organisational skills, initiative, and can-do attitude to our team, we would love to hear from you!

Our people share the same set of values that keep us REAL. Respect, Energy and Effort, Attitude and Leadership encapsulate what we stand for at Fulton Hogan and encourage us to foster a diverse and inclusive culture where we listen to, care for, celebrate, and respect everyone. If our values resonate with you, please submit an application for the position. If you're not sure that you meet 100% of the selection criteria, that's okay, we would still like to hear from you and potentially discuss how your skills could be utilised at Fulton Hogan.

For 90 years, Fulton Hogan has been delivering high-quality infrastructure to improve the lives of people every day. Our 10,000+ team works in every kind of weather and environment, creating, connecting, and caring for communities across Australia and New Zealand.