Governance Officer - Administration

Governance Officer - Summary

This role provides project and admin support to the Diplomatic Security Division, helping coordinate meetings and track project documentation.

Key Responsibilities (Must-Have Experience):

• Scheduling meetings and managing calendars

• Preparing agendas, correspondence, and meeting packs, including summarising content for executives (e.g. dashboards)

• Taking accurate minutes during board, committee, and tender meetings

• Tracking project progress, following up on overdue reports or risks

• Organising and managing files (both paper and digital)

• Responding to stakeholder queries or directing them to the right contacts

• Using SharePoint to access and edit documents (Word, Excel, PowerPoint, PDFs)

• Working independently and in a team, building strong relationships across departments
  
  

Desirable Skills:

• Able to review and assess project reports and decide on next steps with leadership

• Can tailor communication for different audiences

• Experience helping to update frameworks, policies, or procurement documents

• Strong ability to prioritise tasks and stay flexible with shifting deadlines

• Familiar with TRIM records management system
  

Desired Skills and Experience

Desirable Skills:
Able to review and assess project reports and decide on next steps with leadership

Can tailor communication for different audiences

Experience helping to update frameworks, policies, or procurement documents

Strong ability to prioritise tasks and stay flexible with shifting deadlines

Familiar with TRIM records management system

Casey Oleary

Recruitment Consultant

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Aboriginal and Torres Strait Islander people are encouraged to apply.

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State: QLD, licensee/s Manpower Services (Australia) Pty Ltd, LHL-02026-D5L4Q. State: QLD, LHL-02014-Y5F6D. State: SA, licensee/s Manpower Services (Australia) Pty Ltd, LHS 288856