Executive Assistant

Together we shape thriving communities, public spaces, places and economies.

• Master schedules, manage priorities, and make every moment count – be our go-to problem-solver, ensuring seamless operations in a fast-paced environment
• Ongoing full-time opportunity
• Office location – Parramatta, Orange or Newcastle considered with flexible working supported
• Salary relative to experience and ranges from $110,266.00 to $122,058.00 plus super

What’s in it for me?

Join our team for a fantastic culture with dynamic collaboration and genuine long-term career support. We offer flexibility in work arrangements, diverse and fulfilling assignments, and prioritise work/life balance and wellbeing with initiatives like flex leave and access to support programs. Additionally, we are committed to fostering a diverse and inclusive workplace where everyone feels welcome, respected, and empowered to succeed.

The role

As the Executive Assistant to the Chief Information Officer, you'll be the linchpin in managing priorities, streamlining communication, and ensuring the seamless flow of operations. You’ll handle high-level administrative responsibilities, from coordinating schedules and financial tasks to preparing strategic documents that support decision-making. With discretion and efficiency, you'll facilitate strong relationships with stakeholders and keep projects on track.

Balancing a fast-paced environment with ever-changing demands, you'll need to navigate tight deadlines, shifting priorities, and confidential matters with professionalism and agility. Whether tackling urgent requests or optimizing workflows, your ability to stay adaptable and resourceful will be key to keeping the Digital Information Office running smoothly.

For more information read the full Role Description: Executive Assistant

What you will bring to the role

• Excellent communication skills, both verbal and written, to effectively convey ideas and collaborate with team members.
• Solid time management and organisational skills, to prioritise tasks and meet deadlines efficiently.
• High-level administrative skills, with the ability to prioritise tasks and competing demands.
• Outstanding stakeholder engagement skills, fostering strong relationships and ensuring alignment with diverse stakeholders to achieve outcomes.
• Demonstrated flexibility and adaptability, to thrive in a fast-paced and dynamic work environment.
• Strategic decision-making and problem-solving ability, to evaluate requests, prioritise urgent matters, and take decisive action while maintaining confidentiality.
• Proactive approach and initiative, to anticipate challenges, optimize workflows, and ensure seamless executive support without needing constant direction.

About us

The Department of Planning, Housing and Infrastructure (DPHI) improves the liveability and prosperity of NSW. To achieve this, we: create vibrant, productive spaces and precincts; manage lands, assets and property effectively and deliver affordable and diverse housing. We strive to be a high-performing, world-class public service organisation that celebrates and reflects the full diversity of the community we serve and builds the cultural capability of our department to improve outcomes with and for Aboriginal people, communities and entities.

We are an inclusive and accessible workplace, where your individual contributions are valued, and where everyone is encouraged to feel a sense of connection and belonging. DPHI supports various employee affinity groups, practices flexible working, offers job share and workplace adjustments.

Join us

If excited by the information above, we look forward to receiving your application, including a copy of your resume and cover letter expressing your interest and suitability for the role.

Applications close Monday 16 June at 11:55pm. Should you require further information about the role please contact Bianca Mahon, Executive Officer on [email protected].

A recruitment pool may be created for ongoing and temporary opportunities of the same role or role type that may become available over the next 18 months.

Please note to be eligible to apply for this position you must be an Australian or New Zealand citizen or permanent resident, or hold a valid Australian working Visa for the duration of the appointment.

We encourage and support applications from people with disability. Please reach out to us to discuss any accommodations or adjustments that may be needed during the recruitment process, ensuring that you have every opportunity to showcase your talent, skills, and potential. Contact the Talent Team via [email protected] or (02) 63637676 - HR Support, option 2, DPHI People Advisory, option 1 and reference 'Request an Adjustment - Job Title and Reference Number'.

Check out our Aboriginal applicants guide to assist with applying for the role or contact our Aboriginal Career pathways team for a yarn.