Executive Assistant

At SEC Newgate, our people are at the heart of everything we do—and they’re what set us apart. We create an environment that stimulates and rewards our people, where staff are supported to contribute ideas and embrace opportunities to achieve their goals.

We look for people who are curious, self-motivated and collaborative. If you are like-minded and are motivated by working with a talented team on issues that matter, keep reading to see what’s on offer.

About The Role

We’re looking for an experienced Executive Assistant (known internally as an Administrative Business Partner) to join our Melbourne team in a full-time capacity. In this role, you will provide high-level executive and operational support to Melbourne-based Partners and their teams, contributing to the delivery of client projects and core business activities, with occasional overflow support for other senior staff.

This role is ideal for someone who thrives in a fast-paced, professional environment and has a proven track record of supporting senior executives in a corporate or similarly complex setting. You’ll be exceptionally organised, adaptable, and confident in managing multiple priorities and able to adapt to different working styles.

You will work closely with the Administrative Assistant in Melbourne to ensure the smooth operations of the office and foster a positive and supportive culture. You will be part of the broader National Business Support Team to drive productivity, foster collaboration, and enable meaningful connections across both internal teams and external stakeholders. Your contribution will help our leaders focus on what matters most — delivering impactful work for our clients.

We’re looking for someone who takes pride in being the go-to support for senior leaders, brings strong emotional intelligence, and can navigate a dynamic workplace with both professionalism and a great sense of humour.

Please note that this role is predominantly office-based in Melbourne CBD, Monday to Friday.

Key Responsibilities

Executive Support to Partners, including:

• Provide high-level administrative support, aligned with strategic objectives and business outcomes.
• Manage inboxes, calendars, and correspondence with professionalism and discretion, prioritising tasks to maximise productivity.
• Coordinate meetings and events for internal and external stakeholders, across multiple time zones, including scheduling, preparing agendas and briefing materials.
• Draft, proofread, and finalise professional documents, including letters, proposals, and presentations.
• Coordinate or contribute to operational responsibilities and client projects as required, ensuring follow-through on timelines and deliverables.
• Oversee end-to-end travel arrangements, including bookings, approvals, itineraries, accommodation, and expense reconciliation, in line with company policies.
• Maintain accurate and up-to-date client databases, contact records, and online filing systems.
• Assist with invoicing, expense reconciliation, and timesheets.
• Build and maintain strong relationships across internal teams and with client contacts to support a high standard of service delivery.
• Collaborate with other Business Support and internal team members to provide seamless, consistent support across the business, including occasional assistance for other leaders and staff members as needed.
  
  

Skills & Experience

• Minimum 3 years’ administration level experience in a corporate or professional services environment, with specific experience in Executive support
• Professional presentation
• Strong organisational and time management skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, MSTeams)
• Experience using HubSpot would be well regarded
• Strong focus on client service
• Excellent written and verbal communication skills
• Ability to work both independently and collaboratively
  
  

Why SEC Newgate?

• We want people to thrive. We believe our people should be in the driver’s seat of their growth but within a supportive environment. We take a holistic approach to deliver better outcomes for our clients. 
• We work on stuff that matters. We are proud to work on complex projects and issues that make a material difference to our clients and communities. This provides a stimulating and motivating environment to grow and contribute. 
• We can be flexible on how we get there but not on delivering excellence. We support a flexible work environment that gives our people opportunities to work under different arrangements. This is a joint decision with a focus on what’s needed to deliver exceptional client outcomes whilst balancing personal needs and preferences 
• We aim to think and act beyond ourselves. We strive to improve ESG outcomes for our clients and ourselves, focusing on inclusion, diversity and sustainability. 
• Connection is at the heart of our culture. We connect daily, encourage constructive and active contributions to ideas and discussions, and want to encourage genuine collaboration to deliver better outcomes for our clients. Our culture embraces a philosophy of ‘one firm firm’. 
• We’re good people to work with. Our staff and our clients tell us that they enjoy working with us. We believe that providing a nurturing and supportive environment and sharing a passion for what we can achieve, are important parts of our success. 
• We relish being ‘Glocal’. We enjoy the strength of a global vision and network co-created with a local flavour. We are empowered to shape our future and opportunities within the Australian business, whilst embracing the benefits of a global organisation. 
  
  

Are we a match?

If this sounds like the right fit for you and your eager to contribute to a dynamic team, we would love to hear from you – apply today!

SEC Newgate is proud to be an equal opportunities employer. We strongly encourage applications from all qualified candidates including Aboriginal and Torres Strait Islander people, people from diverse cultural and religious backgrounds, people with disabilities and people from any gender identity or sexual orientation.