Legal Assistant - Government & Planning (Fixed-Term Contract)

Legal Assistant - Government, Planning & Environment (Fixed-Term Contract)

We have a fantastic opportunity for a Legal Assistant to join our Government, Planning & Environment team in Melbourne on a fixed-term contract due to finish mid-March 2026. The successful applicant will possess a minimum of 3-4 years' experience and have exceptional organisational skills and attention to detail.

Primary Duties and Responsibilities

• Billing - entering daily timesheets, preparing detailed bills in accordance with firm protocols and deadlines (Aderant).
• Email & Calendar Management - proactively manage Outlook inbox including, but not limited to reviewing, filing and responding to emails. Manage and coordinate calendar appointments, tasks and reminders for file work, hearing dates, , client meetings etc.
• File Management - review, and file email correspondence (electronically and hard copy).
• Document Preparation & Formatting - transcription of digital dictation and general typing, including preparation of correspondence, fee proposals, agreements, advices and court documents. Working with templates, precedents and mail merge documents.
• Record Keeping - create and maintain files. Ensure all documents, letters, file notes, etc., are filed correctly and in a timely manner.
• Client Support - answering client queries where appropriate, managing client expectations around communications.
• General Office Duties - tasks required for administration of legal services.
• Team Support -assist other support staff with overflow work. Use initiative to identify and communicate suggestions for improvement in client service, teamwork, etc.
• Communication - prioritise workflow and ensure fee earners are provided with feedback as to the status of current work, future tasks and significant dates.
• Support fee earners in building the RK brand and developing strong professional relationships with clients and associations.
• Preparing & lodging expense claims.

Skills/Knowledge

• Advanced administrative skills with fast and accurate typing, minimum 70+ wpm.
• Working knowledge of litigation procedures in Victorian courts and tribunals (VCAT).
• Comprehensive knowledge of MS Office suite and experience with document management systems and billing systems.
• Experience with video conferencing platforms.
• Attention to detail, with a focus on producing accurate, high quality work.
• Excellent communication and interpersonal skills.
• Outstanding organisational skills demonstrated through previous experience working with multiple fee earners.

Further Information

Any questions regarding the vacancy can be directed to Vanessa Maio on (03) 9609 6812. For further information or to submit your application for this position please visit the careers page on our website. Please note any offer of employment made by Russell Kennedy Lawyers to the successful candidate will be subject to a police check. We are currently accepting applications from direct applicants only. No agency referrals will be accepted at this stage.

Our Firm and Culture

Russell Kennedy is a commercial law firm with more than 340 people in Melbourne and Sydney. We are committed to providing exceptional legal strategies and solutions to our clients, guided by market-leading expertise across our key sectors of focus.

As part of our team, you'll receive hands-on experience, quality mentoring and access to valuable learning opportunities. We encourage a professional and committed work ethic, while recognising the importance of an enjoyable working environment and balanced lifestyle. We believe we have a culture where individuals of all backgrounds and abilities feel included and confident in bringing their whole selves to work, and where your talents are fostered, empowering you to contribute to the success of the firm.

Russell Kennedy is proud to be an equal opportunity employer and is certified as a WGEA Employer of Choice for Gender Equality, as well as being certified as a gold employer in the Australian Workplace Equality Index for employers with 500 or less employees. We respect and celebrate the things that make each of us different. The firm supports and promotes a range of initiatives to create an environment that is characterised by equal access and respected participation of all groups and individuals. There is a particular focus and emphasis on gender equality, inclusion of First Nations peoples, accessibility for people with disability, LGBTIQ+ inclusion, and cultural diversity. Russell Kennedy is recognised by Australian Disability Network as a Disability Confident Recruiter employer.

Russell Kennedy is committed to attracting and retaining the best talent available. We acknowledge the importance of work-life balance, all current and prospective employees have access to flexible work options and workplace adjustments including alternate accessible formats, where required. If you require an adjustment during the recruitment process please contact Carla Viglino on 03 9609 6770.

Russell Kennedy Lawyers acknowledges the Traditional Custodians of the lands on which we meet and work. Our offices are situated on the unceded lands of the Wurundjeri and Gadigal peoples. We pay our respects to their Elders, past and present, to their emerging leaders and to the resilience, creativity and vitality of their cultures including their laws and systems of governance.