Office Coordinator

Team Operations, Senior Specialist

At Slalom, we believe our modern approach to consulting is a perfect match for the strategy, technology, and business transformation needs of Australian companies, as well as our international clients with interests in the Asia-Pacific region.

We are looking to hire an Operations Senior Specialist to join our AU & NZ Operations Team. We seek an individual who embodies adaptability, foresight, creativity, and a passion for delivering exceptional customer service. The ideal candidate will have a proven commitment to excellence, collaboration, attention to detail, creative problem-solving, and strategic thinking. They should be resourceful, tech-savvy, and possess outstanding relationship-building and interpersonal communication skills.

The Operations team are advocates, connectors, service providers, subject matter experts, and leaders in Office Management, Event Planning & Execution, Recognition & Slalom Culture, and Reception & Welcome Desk Experience.

This role requires in-person attendance at our CBD office in Melbourne 4 days a week.

What will you do?

Office Administration:

• Serve as the primary point of contact at the front reception desk, providing a hospitable, warm experience for clients, candidates, and vendors.
• Manage central email, phone requests, mail, and packages, directing them to the appropriate individuals.
• Inventory and order office supplies, gear, and swag, including life event purchases and delivery.
• Support initiatives to foster and execute Slalom Culture.
• Assist with special projects for leadership and key team members.
• Ensure the organisation and cleanliness of the office space, including purchasing and restocking office supplies, kitchen supplies, snacks, beverages, etc.

Space & Safety Management:

• Maintain cleanliness and organisation of the space, including tidying conference rooms and restocking the kitchen.
• Liaise with building management, internal employees, Slalom Spaces, and vendors regarding facility-related requests and issues.
• Facilitate employee badging and visitor access.
• Support office build-outs, moves, expansions, and desk configurations.

Event Support & Execution:

• Assist in planning and executing internal and external events, including setup and breakdown, collateral, venue sourcing, contracting, theme development, registration, communications, food and beverage, swag, AV, etc.
• Manage and curate meetings and events within the Slalom office, including securing conference rooms and arranging catering and supplies.
• Order supplies, awards, and prizes for meetings and events.
• Collaborate with Employee Resource Groups and programs to create impactful team events that promote engagement and culture.

Employee Experience & Market Communication:

• Facilitate New Hire Orientation/Onboarding, including first-day logistics, meeting scheduling, and tours.
• Support market-wide communication efforts through appropriate channels for important updates and announcements.
• Actively participate in Team Operations community and Slalom Development offerings.

What You’ll Bring

• Experience in a similar role with a broad range of responsibilities.
• Proficiency in Microsoft Office Suite, Outlook, and Microsoft Teams.
• Detail-oriented with the ability to manage multiple tasks and priorities, along with strong problem-solving skills.
• Professional communicator with excellent oral and written communication skills.
• Ability to multitask and handle multiple projects simultaneously, maintaining flexibility and urgency without sacrificing quality or accuracy.
• A proactive attitude, approaching all tasks with a positive, professional demeanor.

Our Values

Our culture and values reflect each individual Slalomer. We are dedicated to encouraging workplace diversity and ensuring that all our people, from any background, can contribute to their full potential. We wish to build a team that echoes the diversity of the communities we serve, and our values are an active part of our every day, guiding our decisions.

What keeps us here?

We have the freedom to be ourselves when life gets in the way. We make a considerable effort to bring everyone together and allow space when space is needed. We believe in helping each other thrive in work and life and are proud to invest in benefits that include holistic well-being, meaningful allowances, and investment in our team’s professional, technical and personal growth.

Slalom prides itself on helping our team members thrive in their work and life. As a result, Slalom is proud to invest in our team members with competitive and innovative benefit programs and services that meet the unique needs of our diverse workforce