Paralegal - Lease Administrator

Fulcrum is excited to partner with a leading private property and retail management group to recruit a skilled Paralegal.

If you have a strong background in retail leasing, enjoy managing end-to-end lease documentation, and thrive in a role supporting legal and asset management teams, this is an opportunity to work on one of Western Sydney’s most significant retail assets—while based in modern CBD offices.

About the Company

Our client is a privately owned property group with a diverse portfolio spanning retail, industrial, and built-to-rent developments. Their assets include a large, high-traffic retail site in Western Sydney, alongside a growing mix of commercial and industrial properties.

With over 150 leases under management and continued growth across asset classes, they offer a dynamic, well-resourced environment for an experienced Paralegal looking to take full ownership of their function.

The Role

As Paralegal, you’ll play a central role in the legal and asset management team—drafting contracts, managing lease negotiations, and acting as the key liaison between internal stakeholders, leasing agents, and external lawyers.

Your deep understanding of retail leasing legislation, paired with your confidence in documentation and negotiation, will ensure efficient, compliant execution of complex commercial transactions.

Key Responsibilities

• Draft, review, and negotiate retail and industrial lease agreements, including letters of offer and disclosure statements
• Liaise with asset managers, leasing agents, and external counsel to drive timely, accurate lease execution
• Manage and maintain a portfolio of over 150 leases, ensuring compliance with all relevant legislation and internal policies
• Conduct due diligence and prepare documentation for lease renewals, subleases, and variations
• Track changes to AFLs and provide commercial input on contractual clauses
• Support the asset management team with day-to-day legal administration and correspondence
• Assist with broader commercial contract drafting where relevant

This Role Would Suit Someone Who:

• Brings experience in retail leasing and commercial property law
• Enjoys structure and ownership in a hands-on legal support role
• Feels confident managing documentation, tracking lease terms, and engaging with lawyers
• Is proactive, reliable, and takes pride in being a steady hand in a busy environment
• Has the versatility to assist across other commercial legal areas if and when needed

You May Not Enjoy This Role If:

• You prefer a structured legal team environment with formal career progression pathways
• You’re looking for extensive legal systems or automated tools—this is a practical, manual drafting role
• You’re hoping for variety over volume—this role is repetitive by nature, but critical to operations

What Success Looks Like

• Managing lease documentation with pace and precision
• Enabling the asset team to operate efficiently by removing legal friction
• Ensuring accuracy and compliance across lease execution
• Building strong working relationships with external legal counsel
• Keeping the legal side of a major leasing portfolio running smoothly, day in, day out

About You

• 5+ years’ experience as a paralegal, ideally in leasing or commercial property
• Strong knowledge of the Retail Leases Act and commercial lease processes
• Skilled in drafting letters of offer, disclosure statements, and lease agreements
• Highly organised, detail-oriented, and comfortable working independently
• Pragmatic, focused, and able to handle a steady volume of documentation

Benefits

• Competitive base salary + bonus
• Beautiful, modern CBD offices with easy transport access
• Work across one of the state’s most significant private retail assets
• Stable, full-time position with real ownership and scope

Ready to take the next step?

Apply now to bring your paralegal expertise into a high-impact role with a fast-moving property business.