Practice Administrator - Major Projects & Construction

• Join a top-tier Australian law firm
• Provide direct and high-level support to a Partner and their team within our Major Projects & Construction Practice
• Fixed term 12 month contract

The role An exceptional opportunity awaits a Practice Administrator who is interested in joining a top-tier Australian law firm. We are seeking an experienced administration professional with expertise in managing billing processes, ideally with experience using the Aderant Expert system. In this role you will be an instrumental part of our administration team providing direct administrative support to the Partner whilst also managing billing processes, fee proposals for our legal tenders, budget reports and matter administration in relation to MPC's key clients Key responsibilities in the role will include;

• Provide high-level secretarial and administrative support to the Partner and her team of legal practitioners
• High-level diary management with an emphasis on organising client meetings, including a proactive approach to reorganising commitments on a needs basis
• managing all aspects of matter set up and administration, including implementation of rates, budget tracking and monitoring of value add activities and discounts
• coordinating all aspects of invoicing including write-off
• assisting with estimating costs, both in relation to new work and increases in current matter estimates
• providing regular matter reporting to clients and internal stakeholders

• Managing incoming correspondence, emails and internal and external requests, as well as providing a proactive and efficient approach to producing correspondence without direction
• Undertaking conflict searches on firm data base, preparing conflict emails
• Work as part of a cohesive team of Practice Administrators supporting the wider MPC team and be willing to step in and assist other MPC team members during busy periods

Skills & Experience To excel in this role, we are seeking a candidate with;

• Previous experience in an administrative and/or secretarial role, in the legal sector
• Proficiency in billing processes, with previous experience using Aderant Expert software desirable
• Highly organised with meticulous attention to detail

• Strong multitasking and prioritization skills, especially in high-pressure situations
• A flexible and proactive approach with a demonstrable drive to contribute to the business's success
• The ability to build and nurture positive relationships with colleagues and clients
• Advanced technical skills (Outlook, Word, Excel, and PowerPoint)
• Professionalism in communicating / organising meetings with high-level internal and external stakeholders

How to Apply? We prefer to work directly with candidates, if you are interested in this role, contact the consultant, details below, for more information. Clayton Utz is an inclusive employer that supports flexible work arrangements, please feel free to discuss your flexibility needs with the recruiter for this role Consultant Contact Details Jennifer Sanderson, (07) 3292 7331 Accessibility and Inclusion We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. Do you require any support or reasonable adjustments to complete your application? If so, please contact the recruiter via the above telephone number or via email to [email protected] For more information on Clayton Utz, please visit www.claytonutz.com Agency submissions Clayton Utz does not accept agency submissions unless the agency is specifically contacted by a member of the Clayton Utz Recruitment Team. Please do not forward candidate profiles or resumes to Clayton Utz partners, hiring managers or other employees - this will not constitute as an introduction to the firm and Clayton Utz will not be liable for a fee.