Float Executive Assistant (12-month contract)

Who You'll Work With

Driving lasting impact and building long-term capabilities with our clients is not easy work. You are the kind of person who thrives in a high performance/high reward culture - doing hard things, picking yourself up when you stumble, and having the resilience to try another way forward.

In return for your drive, determination, and curiosity, we'll provide the resources, mentorship, and opportunities you need to become a stronger leader faster than you ever thought possible. Your colleagues—at all levels—will invest deeply in your development, just as much as they invest in delivering exceptional results for clients. Every day, you’ll receive apprenticeship, coaching, and exposure that will accelerate your growth in ways you won’t find anywhere else.

When you join us, you will have

• Continuous learning Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.
• A voice that matters From day one, we value your ideas and contributions. You’ll make a tangible impact by offering innovative ideas and practical solutions. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.
• Global community With colleagues across 65+ countries and over 100 different nationalities, our firm’s diversity fuels creativity and helps us come up with the best solutions for our clients. Plus, you’ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.
• World-class benefits On top of a competitive salary (based on your location, experience, and skills), we provide a comprehensive benefits package, which includes medical, dental, mental health, and vision coverage for you, your spouse/partner, and children.
  
  

Your Impact

We are seeking a highly capable and adaptable Float Executive Assistant to join our Sydney team for 12-months. In this dynamic role, you will provide seamless desk coverage for Executive Assistants (EAs) who primarily support Partners within our large professional services organisation, during the times when EAs are out of the office for holiday, illness, events, etc.

As a Float Executive Assistant, you will bring a professional, proactive, and responsive approach to your work. The role requires someone with exceptional autonomy, a "can-do" attitude, and meticulous attention to detail. You will have the opportunity to build strong, ongoing relationships with Partners, their clients, client assistants, internal colleagues, and EAs across our global network.

In this role, you will act as a trusted representative for the Partners, ensuring smooth interactions with clients, internal and external stakeholders, and other key contacts. Maintaining the confidentiality of highly sensitive information will be paramount as you support the Partners in achieving their goals.

Primary Responsibilities

• Complex diary management across multiple time zones at a senior level
• Planning and management of complex travel arrangements and itineraries, for very busy diaries, with an awareness of Partners' priorities
• Prioritising and navigating a busy inbox, responding in a timely manner
• Screening and dealing with calls and correspondence proactively, responsibly and professionally with an awareness of Partners' priorities
• Developing strong relationships quickly with Partners, EA colleagues and other firm members
• Liaising with clients, teams and other contacts effectively and efficiently
• Working with EAs in a collaborative team environment
• Providing detailed and clear handover notes, to ensure Partner cover/support remains seamless at all times
• Ad hoc project work, client events, internal conferences, depending on Partners' needs
• Additional administrative responsibilities, which may include filing, maintaining records, expenses, timesheets and contact databases
• Pushing self-development by identifying and pursuing self-defined development goals, attending relevant training and addressing any identified development areas
  
  

Your Qualifications and Skills

• Several years' experience working at a senior level in a professional, dynamic environment
• Strong working knowledge of Microsoft Office
• Proven organisational skills, with extensive experience managing complex diaries at a senior level
• Ability to handle multiple deadlines with excellent time management and prioritisation skills
• Capacity to switch between detailed work and the bigger picture to anticipate Partners’ needs
• Initiative and a proactive, solutions-oriented approach with logical problem-solving skills
• Ability to develop relationships quickly with people at all levels and from diverse backgrounds
• Positive attitude and a commitment to providing the highest levels of client service
• Trustworthiness, discretion, and personal integrity, maintaining confidentiality at all times
• Strong team spirit and ability to work collaboratively with EAs and consultants
• Emotional maturity and empathy to support both Partners and EA colleagues
• Exceptional flexibility and adaptability to changing environments, priorities, and personalities
• Highly effective communication skills, with the ability to tailor communication style, articulate ideas clearly, and listen actively
• Ability to give and receive constructive feedback professionally
• Resilience and composure under pressure, with the ability to manage a high workload effectively
• Eagerness to learn, collaborate, and share knowledge across teams and regions