Information Management Project Specialist

About the Role:

We are seeking an Information Management Project Specialist for a Permanent-Max-Term (12 months) placement based at THQ Blackburn, VIC.

Purpose of the Role:

The Information Management (IM) Specialist contributes to The Salvation Army’s Information Governance function, especially in the context of the Physical Offsite Storage Project. This role supports the Data and IM Lead with the delivery of data governance initiatives.

This role coordinates the consolidation of legacy storage vendor holdings, the assessment of some of TSA’s larger physical archive repositories, and the tracking of archive items due for disposal.

Key Roles and Responsibilities:

• Ensure that all archive boxes stored with legacy commercial records management vendors have been transferred to external supplier Grace for on-going storage or disposal.
• Report on divisions, corps, and departments efforts to identify, assess, and transfer to Grace physical archive items.
• Advise divisions, corps, and departments on archive procedures and best practices with respect to the management of physical archive items.
• Support streamlining of the internal BAU customer service experience with respect to archive box management by the development of user guides.
• Support the deployment of an internal inventory search tool and integration with Grace’s customer service portal.
• Provide skilled input into the development and maintenance of information governance standards, such as the Information Retention and Disposal Standard.

Qualifications and Experience Required:

• Possess of a relevant university degree, or substantial progress towards such degree – such as in Information Management/Archives/Records Management/Museum Studies (Desirable)
• Experience with project coordination. (Desirable)
• Proficient in use of Microsoft Excel, Outlook, PowerPoint, and Word.
• Excellent verbal, written and logical skills.
• Experience with, or willingness to learn, records management procedures and concepts.
• Confident technology user and comfortable working with digital tools.
• Willingness to learn new online systems as required.
• High level focus on quality and attention to detail.

Requirements for the role:

• A Nationally Coordinated Criminal History Check is required
• Valid Working with Children’s check

Why work for Us:

• NFP salary packaging ($15,900 tax free) plus meals and entertainment benefits
• Flexible working conditions
• Financial, retail and lifestyle discounts and benefits
• Employee Assistance Program - Independent confidential counselling service
• Opportunity for career development
• An inclusive culture of dedicated, passionate and professional team members
• Positively supporting and impacting the lives of others through your career contribution.

The Salvation Army is an Equal Opportunity Employer who provides an inclusive work environment and embraces the diverse talent of its people. We value people of all cultures, languages, capacities, sexual orientations, gender identities and/or expressions. We are committed to achieving a diverse workforce and strongly encourage applications from Aboriginal people and Torres Strait Islander people.

The Salvation Army is a child safe organisation and is committed to protecting children and young people from harm. All child facing roles will require the successful completion of a Working with Children Check. Applicants for all roles require a mandatory Nationally Coordinated Criminal History Check.

We value Integrity, Compassion, Respect, Diversity, and Collaboration