Estate Upkeep Administrator

About the role:

• On-site role
• Max term Opportunity - working Monday to Friday
• A supportive and inclusive culture that ensures a professional and safe working environment

Responsibilities:

We have an opportunity for an experienced Administrator to join the team. The EU Administration function is responsible for supporting all service lines in all requirements associated with all service delivery of Estate Upkeep and Base Support Services.

• Goods and Invoice receipting
• Processing subcontractor invoices, putting costs on docket and adding details of work done
• Prepare and check permits and associated documents for issuance to authorised person
• Ensures that the account is managed effectively and within agreed budgetary guidelines

Maintain responsibility for Work, Health and Safety (WHS) implications, ensuring works are planned and executed in accordance with Spotless and Defence policies.

About You:

• Australian Citizen – Mandatory, Australian Baseline Clearance – Desirable
• Cert II in Business Administration (preferred)
• Minimum of two years’ experience in facility Maintenance Management or administration preferably in a similar environment
• Excellent communication and interpersonal skills and a pleasant phone manner
• Experience in providing a strong Client services focus, communicating to customers and suppliers at all levels
• Excellent skill base with computer-based packages e.g. Microsoft Word and Excel in order to carry out day to day administrative activities with a particular focus on reports
• Ability to set priorities, meet deadlines and establish time frames
• Proven client liaison skills
• Ability to contribute to the successful delivery of service outcomes of the multi-disciplined base services teams
• Experience in assisting in development of reports
• Driver’s License (preferred)

About Us:

Downer Group is an employer that acknowledges and embraces the importance of our people's diverse experiences, talents, and cultures. As an inclusive employer, we welcome applications from everyone.

Downer Defence is the lead contractor providing Estate Maintenance and Operation Services (EMOS) for the Department of Defence in Queensland and Southern New South Wales. As lead contractor within the region, we deliver a suite of services to support Defence capability.

We are an equal opportunity employer with a strong commitment to diversity and inclusion and encourage all genders and race to apply