Administrative Officer

About the Department
The Department of Education is dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection. The methods of assessing suitability in the recruitment process may vary, including making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.

About North Shore State School
North Shore State School officially opened in January 2018, becoming the newest State School in the rapidly growing Northern Beaches area of Townsville. North Shore currently caters for around 700 students from Prep to Year 6. Every year we grow our students and school community population with a focus on building a positive culture for learning that all parents and carers can be proud of.

Students at our school are educated by quality teaching staff in a modern facility, ensuring they have everything they need to be successful and confident learners in the 21st Century. This includes a prep learning hub, science and technology centre, music rooms, outdoor learning spaces, and a multipurpose hall, ensuring our students are active and hands-on with their learning.

We aim to provide a school that demonstrates high expectations across all academic, social, and behavioral areas, a school that all students, staff, parents, and community are proud to be a part of.

About the Role
Responsibilities include:

• Perform a variety of day-to-day administrative and support services directed by the Principal or Business Manager.
• Undertake routine activities including reception (telephone and counter enquiries), arranging appointments, correspondence and general administration, maintaining school records (e.g., incident reports, student admissions, enrolments, and departures), processing incoming and outgoing mail and email, and ordering and arranging student transport for approved activities.
• Provide administrative or support services for school support staff, including printing timesheets, leave applications, and rosters; assist with arranging approved relief for school support staff.
• Administer day-to-day financial matters (e.g., process payments and orders, receipting, banking, reconciling invoices, follow-up on late payments as directed). Input and export financial data to/from OneSchool.
• Assist with organizing school maintenance and safety inspections, operation and control of school hire schemes, arrange bookings for community use of school facilities, and undertake stock-takes of school plant and equipment.

About You
Highly desired skills and experience:

• Experience with OneSchool and other DoE platforms preferred.
• Proven ability to work independently and harmoniously within a team environment to achieve quality outcomes.
• Demonstrated experience and a high level of organizational, communication (written & oral), and time management skills.
• Adaptability, initiative, and transferable skills.

Please refer to the attached role description for any mandatory requirements for this position.

Interested? To Apply:

• Attach a brief resume including contact details for 2 referees (referees should understand your relevant work history).
• Attach a 1-page written statement about how your achievements and capabilities meet the role requirements.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for identical or similar vacancies within the Department.

When working in regulated employment, an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.