Project Administrator

About the Role

We are seeking a highly organised and proactive Project Administrator to support the delivery of major construction and infrastructure projects across Queensland. Reporting to the Project Administrator/Business Lead, you will play a key role in providing administrative, document control, procurement, mobilisation and workforce coordination support to project teams working on transmission line construction projects.

This role offers a unique mix of office-based administration and site engagement, providing the opportunity to work closely with Project Managers, Construction Managers, Supervisors, subcontractors and site personnel to ensure successful project delivery.

Key Responsibilities

• Raise, track and reconcile Purchase Orders (POs) using the Ariba system.
• Process invoices and support project cost tracking and reporting activities.
• Coordinate supplier engagement, obtain quotations and issue purchase orders.
• Manage project documentation, records, registers and filing systems.
• Scan, upload and maintain project documentation including SWMS, inductions and compliance records.
• Support subcontractor compliance activities, including maintaining licences, qualifications and tickets.
• Assist with onboarding, mobilisation and induction requirements for employees and subcontractors.
• Coordinate travel, accommodation, vehicle hire and mobilisation arrangements for project personnel.
• Provide administrative support to SHEQ (Safety, Health, Environment & Quality) activities.
• Liaise with project stakeholders, site teams, suppliers and subcontractors to support project delivery.
• Maintain project trackers and provide general administrative support across multiple projects.

About You

• Previous experience in a Project Administrator, Site Administrator, Project Support or similar role.
• Experience within construction, infrastructure, engineering, energy, utilities or mining environments is highly desirable.
• Strong administrative skills with excellent attention to detail and organisational capability.
• High level of computer literacy, including Microsoft Excel, Word and Outlook.
• Experience using Ariba or similar procurement systems is advantageous, however training can be provided.
• Confident working autonomously and managing competing priorities.
• Strong communication skills with the ability to engage with stakeholders across all levels of a project.
• Resilient, proactive and solutions-focused, with the ability to thrive in a fast-paced project environment.
• Willingness to occasionally travel to project sites as required.

Casey Oleary

Recruitment Consultant

Let's Connect

ManpowerGroup is committed to being a Diversity Confident Recruiter and encourages applications from people from a diverse range of backgrounds, including people with a disability. Please indicate your preferred method of communication in your resume and please let us know if you require any reasonable adjustments should you be contacted for an interview.

Aboriginal and Torres Strait Islander people are encouraged to apply.

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State: QLD, licensee/s Manpower Services (Australia) Pty Ltd, LHL-02026-D5L4Q. State: QLD, LHL-02014-Y5F6D. State: SA, licensee/s Manpower Services (Australia) Pty Ltd, LHS 288856