Catalogue Production Coordinator

About the team

The Catalogue Production team is responsible for bringing our retail catalogues and promotional materials to life across our retail brands. Working closely with Buyers, Suppliers, Designers, Marketing and Compliance, the team manages everything from product information and pricing through to artwork, approvals, proofing and final print-ready files. It’s a fast-paced environment where organisation, accuracy and collaboration are key to delivering high-quality marketing materials on time.

About the role

This is a 12 month contract position

As a Catalogue Production Coordinator, you will coordinate the end-to-end production of assigned catalogues, managing multiple projects, brands and deadlines at the same time. You’ll be responsible for keeping product information, pricing, artwork, approvals and final files accurate and on schedule.

This role is highly collaborative, requiring you to work closely with Buyers, Suppliers, Designers, Marketing and Compliance teams to keep projects moving. You’ll also play an important role in reviewing catalogue proofs, managing changes, identifying potential issues and ensuring every page is accurate and ready for final approval and print.

Role responsibilities

• Coordinate multiple catalogue projects, brands and production deadlines from start to finish.
• Prepare and maintain accurate product, pricing, promotional and category information.
• Coordinate information, artwork and approvals between Buyers, Suppliers, Designers, Marketing and Compliance.
• Manage supplier artwork, advertising bookings, product assets, photography requirements and outstanding information.
• Follow up stakeholders to obtain outstanding information, artwork, approvals and sign-offs.
• Assist with page layouts, product mixes and briefing information for the Design team.
• Coordinate marketing and compliance checks, including required substantiation and approvals.
• Review catalogue proofs page by page to identify and correct product, pricing, copy, layout, image and compliance errors.
• Manage copy corrections, layout changes and buyer feedback through to completion.
• Complete final quality checks to ensure pages are accurate, complete and ready for review and print.
• Maintain production schedules, trackers, systems and supporting documentation.
• Monitor deadlines, identify potential risks or delays and escalate issues where required.
• Clearly communicate changes, approvals, risks and outstanding actions to relevant stakeholders.
• Support the wider Catalogue Production team and contribute to improving processes and ways of working.

Who are we looking for?

• Experience in catalogue, marketing, print production, retail, communications or a similar coordination role.
• Strong organisational and planning skills, with the ability to manage multiple deadlines and competing priorities.
• Excellent attention to detail, particularly when working with product information, pricing, copy and artwork.
• Strong written and verbal communication skills and confidence working with a range of stakeholders.
• Experience coordinating multiple stakeholders such as Buyers, Suppliers, Designers and internal teams.
• A good understanding of catalogue, brochure, flyer or other high-volume print production processes.
• Experience with proof checking and identifying errors across product, pricing, copy, layout and imagery.
• Strong Microsoft Office skills, with advanced Excel skills desirable.
• Experience with workflow, document management or systems such as SharePoint will be highly regarded.
• Previous experience in retail, healthcare, pharmacy or consumer marketing is desirable.
• A tertiary qualification in Marketing, Communications, Business or a related field is desirable.
• A proactive and solutions-focused approach, with the ability to identify issues and escalate them early.
• Comfortable working in a fast-paced environment and remaining calm when managing tight deadlines.
• A collaborative team player with a positive 'can do' attitude and willingness to learn.

Why Join Us?

Grow your career with purpose – Access a wide range of learning and development programs, including our internally designed leadership courses (including our Women In Leadership program) to support your long-term growth. Be part of a purpose-driven organisation making a difference in healthcare, working with a collaborative and supportive team.

Be rewarded for your impact – Enjoy annual salary reviews linked to your performance, recognising the value you bring to the team.

Flexibility that works – Work from home one day per week, while staying connected with your team at our vibrant Preston Support Office four days a week. We’re committed to supporting our people through life’s important moments. Alongside our formal flexibility policies, we recognise that some circumstances, such as returning from parental leave or managing personal wellbeing may require additional consideration. In these situations, we work collaboratively on case‑by‑case arrangements to provide the support needed while balancing the requirements of the role and team.

Paid parental leave – We support growing families with six weeks of paid parental leave for primary carers and one week of paid parental leave for secondary carers.

Exclusive savings – Access generous team member discounts across a wide range of products with our partnership with Flare, including company-wide corporate offers on healthcare premiums with Bupa Healthcare, banking benefits with Comm Bank, novated leasing and a team member discount card entitling you to savings in our Chemist Warehouse Pharmacies

Support when you need it – Tap into confidential Employee Assistance Program (EAP) services for personal or professional support.

Take advantage of our subsidised and convenient onsite canteen for varied and affordable meals, coffee, confectionary and bakery items.

Easy commuting – Enjoy our complimentary shuttle bus connecting nearby train stations to the Preston Support Office, making public transport travel simple and stress‑free.

Sigma Healthcare is powering pharmacy! We have the largest pharmacy network in Australia with trusted brands including Chemist Warehouse, Amcal, Discount Drug Stores and Ultra Beauty! We are powered by our dedicated people and our leading Australian full line pharmacy wholesale and distribution business that delivers medicines to any pharmacy anywhere in Australia. With Chemist Warehouse now operating in four countries outside Australia, we continue to expand our reach.

How to Apply!

If you're ready to join a team that is shaping the future of healthcare and retail, click Apply Now to visit our Careers Page and submit your application.

Sigma Healthcare is an equal opportunity employer and is committed to fostering a diverse, inclusive, and respectful workplace where everyone can thrive. We welcome applications from people of all backgrounds and experiences and encourage you to apply, even if you don't meet every requirement listed.