Administration Manager
Higgins Coatings
Admin superstar required to act as the central point of contact for our internal stakeholders - supporting our sales and project teams.
With 77 years of industry experience, Higgins Coatings is a proud family business with strong values and a national reputation as Australia's premier commercial painting contractor. We are looking for an organised and proactive Branch Administration Manager to partner with our Brisbane sales and operations teams based at our Kelvin Grove branch.
You will be the operational backbone of the branch, providing trusted support to sales, project and leadership teams while helping drive efficiency, compliance and outstanding client service.
What’s in it for you?
- Opportunity for ongoing development, mentoring and career growth working for a national company.
- Office based role with flexible start and finish times
- Access to a leading rewards and discounts platform
- Free parking and free weekly team lunch
Responsibilities
Reporting to the Brisbane Branch Manager, and leading a small administration team, you will play a key role in supporting the branch's success.
Your key responsibilities will include
- Coordinating key branch administration activities including project setup, scheduling, project close-out and administration record management.
- Leading month-end processing activities, including high-volume claims, Work in Progress (WIP) management and forecasting support
- Accounts payable processing and subcontractor administration
- Managing employee and subcontractor compliance documentation
- Building strong working relationships with branch teams, subcontractors and senior leaders to support branch and company objectives
- Leading, mentoring and supporting a small administration team, fostering a collaborative and high-performing branch environment
About You
You will bring experience from a trades, construction, services or project-based environment, with strong skills in administration, finance, compliance and branch coordination.
Intermediate Microsoft Excel skills are required. Experience using a mid-top tier ERP system, such as Jobpac or SAP will be highly regarded but is not essential.
At Higgins, we pride ourselves on the quality of service we provide to our internal and external stakeholders. It is important to us that our next superstar team member demonstrates the same commitment to service excellence.