Assistant Facilities Manager

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Shaping the future of real estate for a better world

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

What this opportunity involves

The Assistant Facilities Manager is to support the Facilities Manager and Property Manager on behalf of the client, Growthpoint Properties Australia. You will be responsible for overseeing daily property operations across a portfolio of commercial assets. This hands-on role combines operational facilities management with property administration, including coordinating maintenance and repairs, managing vendor relationships, and ensuring compliance with safety and statutory regulations. The position requires strong stakeholder management skills as you'll liaise regularly with tenants, owners, contractors, and internal teams while supporting facility projects and ensuring service delivery meets agreed KPIs.

An Overview of the role

Assist with monthly report preparation;

Operational support: Assist in overseeing daily facility operations, including maintenance, cleaning, and repairs.

Maintenance coordination: Supervise and coordinate maintenance and repair work performed by in-house technicians and external contractors.

Vendor and contract management: Manage relationships with suppliers and service providers, ensuring they meet agreed-upon service levels and key performance indicators (KPIs).

Safety and compliance: Implement and monitor facility safety procedures, ensure compliance with health, safety, and statutory regulations, and assist with emergency preparedness.

Project assistance: Support the management of facility projects, such as renovations, reconfigurations, and minor and major works.

Budget and cost management: Assist in monitoring and analyzing facilities expenses, tracking costs, and supporting the development of budgets and cost projections.

Staff supervision: Supervise, schedule, and evaluate the performance of facility staff and contractors.

Communication: Liaise with internal departments, external stakeholders, and the public regarding facility-related matters.

Any other tasks requested to be completed by the Facilities Manager or Property Manager.

Sounds like you? This is what we are looking for:

Keen to learn with strong communication skills

Superior attention to detail

Ability to build relationships quickly

Proactive and organized with strong initiative

Benefits

Great employee discounts off fitness, wellbeing & other renowned brands

18 weeks paid maternity leave

Private Health Insurance Discounts

Active Social Club

Employee assistant program

Novated Lease for EV cars

Paid time off for volunteer work

Career Opportunities with Australia's #1 Commercial Real Estate firm

Premium offices

What you can expect from us

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Interested candidates, please apply following the link below quoting job reference number REQ518857

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.