Project Coordinator

Melbourne Social Co is one of Australia's leading social media and creative agencies, partnering with brands to create work that drives attention, builds communities and delivers commercial outcomes.

Our team works across strategy, content production, influencer marketing, paid media, events and campaigns for some of Australia's most recognised brands, delivering work both locally and internationally.

As we continue to grow, we're looking for an experienced Project Manager to lead the successful delivery of complex campaigns, productions and influencer activations while ensuring every project is delivered on time, on budget and to an exceptional standard.

About the Role

This is a leadership role for someone who thrives on bringing order to complexity.

You'll be responsible for managing multiple projects simultaneously, coordinating internal teams, contractors and suppliers, and ensuring every campaign runs seamlessly from briefing through to final delivery.

Working closely with our Client Services and Production teams, you'll be the operational backbone of projects anticipating risks, solving problems before they arise and keeping everyone aligned.

This is an exciting opportunity for someone who enjoys working on fast-paced campaigns, managing global teams and delivering high-profile work for well-known brands.

What You'll Be Responsible For

Project Management

• Lead projects from briefing through to delivery.
• Build and manage detailed project timelines.
• Coordinate project kick-offs and internal workflows.
• Manage project schedules, milestones and deliverables.
• Keep projects moving while proactively identifying and mitigating risks.
• Ensure campaigns are delivered on time, within scope and within budget.
• Facilitate project wrap-ups and post-campaign reviews.

Resource Planning & Team Coordination

• Coordinate workloads across internal departments.
• Allocate work across Production and Client Services teams.
• Forecast resourcing requirements
• Manage production schedules and shoot logistics in conjunction with the Production Coordinator.
• Coordinate external suppliers and specialist partners.
• Ensure projects remain appropriately resourced throughout delivery.

Global Contractor Management

• Build and manage relationships with international contractors and freelancers.
• Coordinate teams working across multiple time zones.
• Brief, onboard and manage specialist contractors.
• Monitor quality, timelines and performance.
• Source additional specialist talent where required.
• Create strong working relationships across global teams.

Influencer Campaign Management

• Manage complex cross-market influencer campaigns from planning through execution.
• Coordinate influencer sourcing and talent selection.
• Manage negotiations, contracting and deliverables.
• Oversee creator communications and approvals.
• Coordinate campaign logistics and timelines.
• Ensure campaigns are delivered to brief and budget.

Financial Management

• Manage project budgets and profitability.
• Track project hours against estimates.
• Identify and manage over-servicing.
• Raise variations where additional work is required.
• Forecast project spend.
• Support accurate invoicing.
• Protect agency profitability across all projects.

Process & Operations

• Improve project management systems and workflows.
• Develop scalable operational processes.
• Maintain project documentation.
• Support continuous improvement initiatives.
• Contribute ideas that improve efficiency and project delivery across the business.

What We're Looking For

You'll be an experienced project leader with exceptional organisational skills and the confidence to manage multiple moving parts simultaneously.

You'll ideally bring:

• 5+ years' experience in project management within a marketing, creative, production or agency environment.
• Experience managing complex marketing or production campaigns.
• Strong experience delivering influencer marketing campaigns.
• Experience managing large budgets and commercially focused projects.
• Experience coordinating multiple stakeholders, suppliers and contractors.
• Experience working with international teams or contractors.
• Exceptional communication and stakeholder management skills.
• Strong commercial awareness and financial acumen.
• Outstanding attention to detail.
• The ability to stay calm and solutions-focused under pressure.
• A proactive, organised and collaborative approach.

Success in This Role Looks Like

• You create calm in busy environments.
• Projects are delivered seamlessly because you've anticipated issues before anyone else has noticed them.
• Teams know exactly what they're working on, clients feel informed and supported, budgets remain on track, and projects consistently achieve outstanding outcomes.
• You don't just keep projects moving, you improve the way we work.

Why Join Melbourne Social Co?

You'll join a high-performing team that genuinely enjoys working together and is passionate about producing exceptional work.

We offer:

• Opportunity to work with leading Australian and international brands.
• Diverse projects across social, influencer, content production and integrated campaigns.
• A collaborative and supportive team culture.
• Hybrid working arrangements.
• Ongoing professional development.
• The opportunity to shape and improve agency operations as we continue to grow.
• Career progression within one of Australia's leading social-first agencies.

If you're passionate about delivering exceptional work, love solving complex problems and enjoy bringing structure to fast-moving projects, we'd love to hear from you.

To apply, please email ***email_hidden*** with a short pitch deck on why you're the perfect fit for our agency and this role. Please include the role title in the subject line.

Please note, due to the volume of applications, only successful applicants will be contacted.