Assistant Property Manager

Company Description

Colliers is enterprising. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what’s right for our clients, people and communities. We accelerate their success by empowering them to think and act differently to drive exceptional results.

We’re seeking a proactive and detail-oriented Property Administrator/ Assistant Property Manager to support the financial and operational administration of our Healthcare & Retirement Living portfolio, based at Western Hospital.

In this role, you’ll work closely with the Director and a small, collaborative team to ensure the smooth running of property operations, with a strong focus on financial processes. This is a great opportunity for a Property Graduate looking to build their career or a seasoned Finance Administrator, or residential property administrator ready to step into this property-focused role.

Key Responsibilities

• Manage accounts payable processing and tenant billing
• Assist with monthly financial reporting, budgeting, and forecasting
• Maintain accurate lease records and coordinate rent reviews
• Monitor arrears and support debt recovery processes
• Liaise with suppliers and contractors to ensure timely service delivery
• Provide administrative support to Facilities and Director of Healthcare and Retirement living
• Ensure data accuracy across property management systems

Minimum 3 days/week at Western Hospital, with flexibility to work from our CBD office or 1 day from home once established.

Qualifications

• Proven experience in property administration and financial operations
• Exceptional organisational skills, with a sharp eye for detail and strong time management
• Confident communicator with effective stakeholder engagement and problem-solving abilities
• Proficient in Microsoft Office Suite (Excel, Word, Outlook)
• Experience with property management systems such as MRI or Vision (Vision experience highly regarded)

Additional Information

We foster an environment in which everyone at Colliers feels respected and comfortable bringing their authentic selves to do their best work. It’s our people who set us apart and we actively recruit people who represent the diversity of the communities in which we operate. We take great pride in doing what’s right and operating in ways that benefit the business, our people, our clients, our communities, and the environment.

Experts join experts, and we welcome you to join us as we lead the industry into the future.