Executive Officer, Corporate Operations

Position Overview

The Executive Officer, Corporate Operations contributes to the effective operation of the Corporate Operations Division by ensuring business operations, governance and executive support arrangements are well coordinated and provide clear visibility of priorities to support timely, informed decision-making. The role works collaboratively across the organisation to support the Executive Director in driving strategic outcomes and maintaining effective governance arrangements

Key Responsibilities and Duties

Executive coordination and business operations

• Act as a point of contact for the Executive Director, ensuring timely, accurate and coordinated responses across the Division and with key stakeholders.
• Coordinate divisional workflows, tasking, clearance processes and cross‑branch activities to support integrated and efficient delivery.
• Maintain forward work plans, reporting cycles and governance schedules to support planning and prioritisation.
• Coordinate high‑priority and emerging issues, including consolidating inputs, managing communications and escalating risks as required.

Performance, Planning and Reporting

• Consolidate branch inputs into high‑quality reports, dashboards and executive materials to support organisational oversight and decision making.
• Monitor performance, workforce and delivery against strategic and operational plans, identifying trends, risks and opportunities.
• Support divisional contributions to corporate planning, reporting and accountability processes, ensuring alignment with organisational priorities.

Governance, Risk and Assurance

• Maintain risk registers and support proactive risk identification, mitigation and reporting in line with organisational frameworks.
• Coordinate governance processes, including secretariat support, action tracking and record‑keeping, ensuring compliance and integrity of decision-making processes.
• Support audit, assurance and compliance activities, including coordinating evidence and responses to meet organisational and external requirements.

Executive support and communication

• Analyse and action requests, prioritising urgent, sensitive and complex matters to ensure timely and effective outcomes.
• Prepare and quality assure high‑level correspondence and executive materials, including briefs, submissions, presentations and reports, ensuring accuracy, completeness and timeliness.
• Provide strategic advice, insights and analysis on complex policy, planning and operational matters to support informed, forward‑focused decision making.

Continuous improvement

• Lead and contribute to initiatives and projects that support divisional and organisational priorities.
• Review, maintain and improve business systems, processes and practices to enhance efficiency, consistency and quality outcomes.
• Identify and implement opportunities to streamline workflows and strengthen coordination across the Division.

Collaboration and stakeholder engagement

• Build and maintain effective working relationships across the Division and with internal and external stakeholders to support aligned and consistent delivery.
• Model APS Values and contribute to a collaborative, inclusive and high-performing team environment.

Selection Criteria

• Experience supporting senior executives in a complex environment, coordinating workflows, managing competing priorities, and delivering timely, high‑quality advice and materials.
• Strong stakeholder engagement skills, with the ability to build effective relationships, negotiate priorities and support coordinated ways of working.
• Ability to manage operational tasking, identify and respond to risks, resolve issues and escalate complex matters with sound judgement.
• Experience applying governance, risk and compliance processes, including maintaining records, tracking actions and supporting assurance activities.
• Ability to coordinate planning and reporting processes, consolidate inputs and deliver accurate, timely and decision‑ready outputs.
• Strong analytical and communication skills, including preparing clear, concise executive materials and providing evidence‑based insights to inform decision‑making.

Other requirements

Formal qualifications in business, public administration, governance, law, project management or a related discipline (desirable)

Salary

$121,755 - $132,713 per annum, plus 15.4% superannuation.

Applications close on Sunday 26 July at 11:30pm (AEST).

Contact Officer

For more information, please contact Talleah Ruddock via telephone (02) 9184 5044 or ***email_hidden***

How to apply

To apply, please complete the application form on the Court’s careers portal.

As part of your application, you will be required to submit a two-page response outlining your suitability for this position having regards to the selection criteria and duties of the position which are described in the position description (maximum word limit 1000). Please ensure this document is attached before submitting your application.

If you have any technical issues with applying, please email [email protected]

Eligibility

Employment with the Court is subject to the conditions prescribed in the Public Service Act 1999, and the following:

1. Australian citizenship – the successful applicant must hold Australian citizenship.
2. Security and character clearance – the successful applicant must satisfy a Police Records Check and may also be required to complete security clearances during the court of their employment.
3. Health clearance – the successful applicant may be required to complete a health declaration or attend a medical assessment to confirm their fitness for duty.

Interested candidates who have received a redundancy benefit from an APS agency are welcome to apply but note that they cannot be engaged until their redundancy benefit period has expired.

Diversity and Inclusion

Federal Court Australia is committed to supporting an inclusive and diverse workforce and welcomes and encourages applications from People with Disability.

First Nations peoples, LGBTIQA+ people, people from Culturally and Linguistically Diverse backgrounds, mature age workers, as well as young workers and supporting an inter-generational workforce and supporting gender equity and families.

Federal Court Australia will provide reasonable adjustments for candidates to participate equitably in the recruitment process and discuss workplace adjustments to fulfil the inherent requirements of the role.

RecruitAbility

RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information visit: https://www.apsc.gov.au/recruitability

Aboriginal and Torres Strait Islander people are strongly encouraged to apply.