Team Coordinator - Organisational Transformation and Business Operations

Your Role as Team Coordinator - Organisational Transformation and Business Operations

The Team Coordinator provides administrative, coordination, and operational support to the Executive General Manager and broader Innovation, Technology and Security (IT&S) Leadership Team. The role acts as a central coordination point for the function, supporting leadership effectiveness through managing schedules, governance activities, communications, and general office operations. It ensures the smooth running of day-to-day activities while enabling the Leadership Team to focus on strategic and operational outcomes

You’ll deliver this role by:

• Provide proactive and reliable administrative support to the Executive Manager.
• Provide general administrative and office support across the team as required.
• Manage complex calendars, scheduling, and meeting coordination across internal and external stakeholders.
• Prepare meeting materials, agendas, minutes, and follow-up actions.
• Screen and prioritise communications, ensuring timely responses and escalation where required.
• Support preparation of presentations, reports, and briefing materials.
• Act as a coordination point for the IT&S function, supporting leadership team activities and alignment.
• Assist in planning and coordination of team meetings, workshops, and planning sessions.
• Maintain team documentation, registers, and shared resources.
• Support coordination of governance forums, including scheduling, pack preparation, and minute taking.
• Assist in tracking actions, risks, and decisions across leadership forums.
• Maintain reporting templates and support the consolidation of team reporting inputs.
• Ensure documentation is accurate, consistent, and maintained in line with organisational requirements.
• Support internal communications, including updates, announcements, and team-wide messaging.
• Coordinate engagement activities across the IT&S function.

What We Offer

• Attractive Remuneration plus packaging benefits – Boost your take-home pay by up to $18,550 annually through not-for-profit tax concessions
• Work-life balance – Enjoy flexible hours that work around your life, we promote a culture that values personal time and well-being

What We’re Looking For

• Demonstrated experience in an executive assistant, team coordinator, or administrative support role.
• Experience supporting senior leaders in a complex organisational environment.
• Strong organisational and time management skills with the ability to manage competing priorities.
• High level of attention to detail and accuracy in documentation and coordination activities.
• Well developed written and verbal communication skills, together with strong stakeholder engagement skills.
• Proficiency in Microsoft 365 tools and application

A Valuable Addition, Yet Not a Must-Have!

• Experience in a technology or corporate environment.

Essential Requirements

• Proof of COVID-19 vaccination status (or as required by legislation and WMQ policy)
• Relevant probity checks required by legislation and WMQ Limited policy.
• Current Driver’s Licence and willingness to travel for work

Apply Now!

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