Corporate Secretary

Senior Administrator – Corporate Compliance | Accounting Firm | Melbourne | Multiple Locations

We're on the lookout for an experienced Senior Administrator to join one of our highly regarded accounting clients across Melbourne.

I'm partnering with an established public practice firm seeking a proactive professional who thrives in a fast paced environment and enjoys taking ownership of client services, corporate compliance, and practice administration. Be part of a collaborative team where your contributions are valued and your career can continue to grow.

What you'll be doing:

• Managing corporate compliance requirements, including ASIC annual reviews, company registrations, deregistrations, trust and company set-ups, and maintaining corporate registers.
• Preparing and lodging ASIC documentation while ensuring all compliance deadlines are met.
• Acting as the key point of contact for clients regarding ASIC, ATO, and corporate compliance matters.
• Preparing and managing client engagement letters, onboarding documentation, and workflow processes.
• Creating, allocating, and managing jobs through XPM and FYI Docs.
• Preparing ATO correspondence and generating documentation using SmartDocs.
• Supporting Partners and Accountants with client management, workflow coordination, and practice administration.
• Maintaining accurate client records across practice management systems.
• Assisting with invoicing, reporting, and continuous improvement of administrative processes.
• Mentoring and supporting junior Client Services Administrators where required.
• Delivering exceptional client service while managing multiple priorities and deadlines.

What you'll bring:

• Previous experience in a Senior Client Services or Corporate Compliance role within a public practice accounting firm.
• Strong knowledge of ASIC compliance, company secretarial processes, and corporate governance.
• Experience with Xero, BGL360, and CAS360 or Nowinfinity(highly regarded).
• Excellent organisational skills and exceptional attention to detail.
• Strong written and verbal communication skills.
• A proactive, solutions-focused approach with the ability to work autonomously.
• The ability to manage competing priorities and meet deadlines in a fast-paced environment.
• A collaborative mindset and a genuine passion for delivering exceptional client service.

If this isn't the role for you?

Please reach out if you are looking for a business support role within the Accounting industry across Australia. We work across Melbourne, Sydney, Adelaide, Perth, and Brisbane.

I am also currently working on a range of roles including:

• Receptionist
• Team Leader
• Administrator
• Client Services Coordinator
• Office Manager
• Practice Manager
• Personal Assistant
• Executive Assistant

Apply now or reach out for a confidential discussion

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0434 543 233