Office Services Coordinator

Grant Thornton Australia

Provide office services and events coordination to our vibrant, friendly Brisbane CBD office
Diverse role within a client-focused professional services environment
Fully funded gym membership | Health insurance discounts

Grant Thornton Australia is one of the world's leading independently-owned and managed accounting, advisory and consulting firms.

Our culture is underpinned by a commitment to our clients, people and communities, and our promise to ‘Reach for Remarkable’ by providing proven expertise, principled execution, and personalised experience.

In Australia, we’re proud to support the careers of over 1,500 remarkable people. With six offices nationally and partner firms in more than 145 markets, wherever you want to go, we can take you there.

About This Role

As our Office Services Coordinator, you will be responsible for the day-to-day delivery of office services across all internal and external functions and events in our Brisbane office. This includes all internal training and service line / firmwide meetings, as well as external workshops or events. Reporting to the Office Services Manager, this role ensures efficient operations, consistent service standards, and effective team coordination to support staff and client needs.

This is a hands-on and highly visible role that suits someone who enjoys creating seamless experiences, building strong stakeholder relationships and keeping operations running efficiently. You'll work closely with Partners, Executive and Team Assistants, Office Services team members, and external suppliers to support a dynamic and professional workplace.

Please note this is a full-time, fully office-based role working 37.5 hours per week, with some flexibility required where necessary to support with out-of-hours events.

Key Responsibilities

Coordinate setup and professional delivery of a variety of meetings, training, workshops and other activities and events across the firm’s Brisbane office
Manage bookings, setup and presentation of function rooms and shared spaces
Ensure visitor processes and office access protocols are followed
Liaise with vendors and support processing of invoices, requisitions and vendor tracking
Coordinate catering and event logistics with internal and external stakeholders
Document management and administration, including support with onboarding / offboarding, reporting, office archiving and other administrative tasks as required
Back of house administration including office archiving and general duties
Support of front-of-house roles as needed
Promote and ensure adherence to workplace safety and compliance requirements, contributing to continuous improvement activities
Provide operational leadership during manager absences and act as a key contact to ensure continuity of service delivery

Skills And Experience

Previous experience in hospitality, food and beverage, office services and / or administration
Excellent communication and interpersonal skills, with the ability to collaborate effectively across different stakeholders, levels and teams
Adaptable and flexible with strong organisational and problem-solving skills, including experience coordinating multiple priorities in a fast-paced environment
Ability to attend the office 5 days a week, with flexibility outside of standard office hours (within a 37.5 hour work week) for events as required
Responsible Service of Alcohol (RSA) certification essential; Work Health and Safety (WHV) and / or First Aid certification(s) highly regarded

If you’re interested in this role but don’t feel that you match every single one of our requirements, we would still love to hear from you and explore the unique skillset and attributes that you can bring to the team.

Reach your remarkable

At Grant Thornton we do things differently because we understand that when you strive for better and care about what you do remarkable things are possible. We’re a dynamic and authentic mix of backgrounds, perspectives and ways of thinking. We’re driven by our shared purpose – we care for our people, clients and communities and support them to thrive.

With us, you’ll be exposed to challenging and rewarding opportunities – building your confidence and capabilities at every step. You’ll be supported, motivated and inspired by a team of passionate and caring collaborators and leaders. You’ll be empowered to build a career path that’s tailored to you and encouraged to make a meaningful difference. And we’ll make sure the excellence you deliver and the impact you make is always seen, felt and celebrated.

Remarkable perks that put you first

Diverse and inclusive firm culture
Fully funded national gym membership
Health insurance discounts
Mental health support, financial and wellbeing coaching
And many more!

Need some help applying or participating in the recruitment process?

We are committed to ensuring our recruitment process is inclusive and accessible for anyone who wishes to apply, and we warmly encourage applications from individuals from diverse backgrounds including Aboriginal and/or Torres Strait Islanders, those in the LGBTQI+ community and individuals who identify as having disability or are neurodivergent. Click here for recruitment support information and to learn more about Diversity, Equity and Inclusion at Grant Thornton.

Should you have questions or require any adaptations or additional support for your individual circumstances so you may perform at your best during the application or recruitment process please contact Sarah McGrory from our Talent Acquisition team at ***email_hidden***.

As we provide fair consideration and evaluation to a high volume of applications, we endeavour to provide feedback on your application at the earliest opportunity.

Need some help applying or participating in the recruitment process?

As we provide fair consideration and evaluation to a high volume of applications, we endeavour to provide feedback on your application at the earliest opportunity.